Executive Administrative Assistant

West Story Trading Company is looking for a highly professional, organized, and dependable individual to join our team as an:

We are seeking a proactive and detail-oriented professional who can provide effective support to executive management, organize daily administrative activities, and ensure that assigned tasks are followed through to completion.

• Manage and organize the executive management’s calendar, meetings, and appointments.
• Follow up on assigned tasks with departments and employees to ensure timely completion.
• Prepare professional correspondence, letters, reports, presentations, and meeting minutes.
• Coordinate meetings and follow up on decisions, action items, and recommendations.
• Organize administrative documents, files, contracts, and confidential information.
• Coordinate with internal departments and external parties when required.
• Prepare periodic summaries of ongoing, completed, and delayed tasks.
• Handle sensitive information with the highest level of confidentiality and professionalism.
• Provide general administrative and executive support as required.

• Bachelor’s degree in Business Administration, Executive Secretarial Studies, or a related field.
• Previous experience as an Executive Assistant, Administrative Assistant, or in a similar role.
• Strong proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Excellent organizational, time-management, and prioritization skills.
• Strong written and verbal communication skills.
• Good command of English, both written and spoken.
• High attention to detail and the ability to work effectively under pressure.
• A proactive and responsible personality with strong follow-up skills.
• Ability to maintain confidentiality and professional conduct at all times.

Interested candidates are invited to submit their CV.