Team Coordinator - Administration

Team Coordinator
- Administration Job Snapshot

Role:
Team Coordinator
- Administration

Location:

Riyadh, Saudi Arabia

Industry: Construction

Function:
Administrative Support

Experience:

Minimum 1 year

Job Type: Full-time

Team Coordinator
- Administration in Riyadh, Saudi Arabia is a Construction hiring opportunity with Parsons Corporation for a Saudi National candidate who can support administrative coordination, reporting, employee records, time report reviews, correspondence, office coordination, and unit‑level operational support. This role is suited for a detail‑oriented professional who can manage day‑to‑day office activities, maintain accurate records, support reporting requirements, and help improve administrative efficiency within a busy project or business unit environment.

Country:
Saudi Arabia

City:
Riyadh

Industry: Construction

Function:
Administrative Support

Salary:  (Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer).

Gender: Any

Candidate Nationality:
Saudi National

Job Type: Full-time

The Team Coordinator
- Administration will provide practical administrative and coordination support to assigned teams by gathering data, preparing reports, maintaining records, tracking time and attendance information, supporting office logistics, and handling routine communication. The position helps keep unit operations organized, documents accurate, internal reporting timely, and employee‑related records properly maintained. By supporting supervisors, project teams, and administrative workflows, this role contributes to smoother daily operations and better coordination across the workplace.

• Gather statistics, general data, and operational information required for recurring reports and internal unit updates.
• Review, combine, and organize collected information into established report formats for use within and outside the assigned unit.
• Distribute reports as directed by the immediate supervisor and ensure information is shared accurately and on time.
• Review time reports to verify accuracy of hours worked, project numbers, WBS charges, and related timekeeping entries.
• Follow up on time report corrections and support timely processing of adjustments when discrepancies are identified.
• Maintain employee directory information and related data for employees assigned to the unit.
• Update and organize employee resumes, administrative records, contact details, and team‑related information as required.
• Track Paid Time Off hours charged and maintain a schedule of future planned leave for assigned team members.
• Prepare routine correspondence, administrative reports, and unit‑level documents that do not require direct supervisor preparation.
• Answer telephone calls, take messages, relay information, and support professional communication across the office.
• Receive, sort, and distribute mail, documents, and other incoming office materials.
• Maintain basic equipment records when required, including service date logs and requests for maintenance or support.
• Collect basic data needed for overhead budget preparation and assist with recurring budget‑related reports.
• Prepare preliminary reconciliations or supporting summaries when requested by the supervisor.
• Coordinate physical space requirements for the assigned unit and help organize office seating, equipment, and workspace needs.
• Initiate requests for PCs, telephones, and related office resources while keeping directory information updated.
• Support tracking of performance appraisal timelines and assist with documents related to personnel actions.
• Prepare occupancy reports, staffing reports, or project‑based personnel information as directed by the supervisor.
• Review operating practices and suggest practical improvements that can increase administrative efficiency.
• Maintain a fast, accurate, and organized approach to daily administrative tasks in a busy office environment.
• Perform additional administrative and coordination duties associated with the position as required.

• Bachelor's degree or diploma in any field.
• Minimum 1 year of relevant administrative, coordination, office…