Executive Associate

Role Overview

As an Executive Assistant, you will provide high-level administrative and operational support to our executive leadership team, acting as a trusted point of coordination across the business. Based at our HQ, you'll work closely with cross-functional teams in a HYBRID environment to protect leadership time, keep priorities moving, and drive operational excellence within our organization.

• Manage complex calendars, scheduling, and meeting logistics for executive leadership, resolving conflicts and prioritising against business needs.
• Coordinate internal and external meetings, including agenda preparation, materials, minutes, and follow‑up on action items.
• Handle travel arrangements end to end, including bookings, visas, itineraries, and expense claims.
• Serve as the first point of contact for executives, screening and routing correspondence, calls, and requests with sound judgement.
• Prepare and format presentations, reports, memos, and board or investor materials.
• Support Board and management meeting cycles, including pack preparation, distribution, and record keeping.
• Manage office administration, including supplies, vendor coordination, facilities requests, and visitor hosting.
• Coordinate company events, team offsites, and leadership meetings.
• Handle confidential documents and sensitive information with complete discretion.
• Track and follow up on cross‑functional deliverables on behalf of leadership to ensure deadlines are met.

• Proven experience as an Executive Assistant, Personal Assistant, or in a senior administrative role supporting C‑level or senior executives.
• Exceptional organisational and time management skills, with the ability to manage competing priorities under pressure.
• Strong proficiency in Microsoft Office and Google Workspace, particularly calendar, slides, and spreadsheets.
• Demonstrated discretion and sound judgement when handling confidential information.
• Strong written and verbal communication skills, with a professional and polished manner.
• Ability to work independently, anticipate needs, and take initiative with minimal direction.
• Outstanding interpersonal abilities and comfort interacting with senior stakeholders, partners, and regulators.

• Experience supporting leadership in a startup, insurance, or financial services environment.
• Exposure to Board or investor relations support and governance documentation.
• Familiarity with productivity and workflow tools such as Notion, Slack, Asana, or similar platforms.
• Experience coordinating with government entities or handling regulatory and licensing paperwork.
• Basic experience with procurement, invoicing, or expense management systems.
• Arabic and English fluency.

• Flexible hybrid work arrangements.
• Opportunities for career growth and professional development.
• Collaborative, innovative work culture.