Executive Assistant

Career Category Administrative Job Description Job Summary

The Executive Assistant serves as a trusted business partner to the General Manager (GM), providing high-level executive and administrative support to enable effective leadership and execution of affiliate priorities. The role is responsible for managing the GM's office, coordinating leadership activities, facilitating communication with internal and external stakeholders, and ensuring the efficient execution of strategic initiatives. The Executive Assistant supports the Saudi Leadership Team by coordinating meetings, tracking actions, preparing executive communications, organizing leadership events, and maintaining the highest standards of professionalism, confidentiality, and compliance.

The role requires exceptional organizational skills, sound judgment, and the ability to work independently in a fast-paced multinational environment.

• Serve as the primary point of contact for the General Manager, providing proactive executive and administrative support.
• Manage the GM's calendar, travel arrangements, meetings, correspondence, and daily priorities.
• Exercise sound judgment in managing confidential and sensitive business information.
• Anticipate the GM's needs and proactively resolve administrative and operational issues.

• Coordinate Saudi Leadership Team meetings, including agenda development, meeting logistics, document preparation, and action tracking.
• Record and monitor meeting outcomes, ensuring timely follow-up and completion of agreed actions.
• Support leadership planning sessions and strategic initiatives.

• Coordinate interactions with regional, global, and cross-functional leadership teams.
• Build effective working relationships with internal stakeholders and external business partners.
• Ensure timely communication and follow-up on key business matters.

• Draft executive correspondence, announcements, presentations, speeches, and other communication materials on behalf of the General Manager.
• Prepare high-quality presentations and reports for leadership meetings and business reviews.
• Coordinate key affiliate communications while maintaining consistency with corporate messaging.

• Plan and coordinate leadership meetings, town halls, cycle meetings, affiliate events, off‑site meetings, and senior leadership visits.
• Manage event logistics, meeting materials, travel arrangements, accommodations, and post‑event follow‑up.
• Ensure smooth execution of executive visits and leadership engagements.

• Support cross‑functional affiliate initiatives by coordinating activities, monitoring timelines, and following up on deliverables.
• Track project milestones and ensure timely completion of action items.
• Assist in preparing project updates and status reports for leadership.

• Prepare reports, presentations, and business documentation using Microsoft Office applications.
• Maintain organized electronic and physical records in accordance with company standards.
• Support budget administration, procurement activities, and other administrative processes as required.
• Continuously identify opportunities to improve administrative processes and operational efficiency.

• Handle confidential information with the highest level of discretion and professionalism.
• Ensure all activities comply with Amgen's Code of Conduct, policies, procedures, and applicable local regulations.
• Promote a culture of integrity, ethics, and compliance in all business interactions.

Bachelor’s degree in Business Administration or a related discipline. Minimum of 5 years of experience supporting senior executives, preferably within a multinational organization.

• Excellent verbal and written communication skills in English and Arabic.
• Strong executive support and stakeholder management skills.
• Excellent organizational, planning, and time management abilities.
• Strong analytical, problem‑solving, and multitasking capabilities.
• Ability to prioritize competing demands and work independently…