Executive Assistant

CMA CGM, Saudi Arabia, is staffed with knowledgeable and motivated industry professionals who work closely together to support our customers and business operations. As a result of expanding our organization, we are currently looking for an Executive Assistant to join our fast-growing and challenging organization.

Position: Executive Assistant

Location: Riyadh

• Key Responsibilities:
• Provide high-level administrative and organizational support to senior management
• Manage and coordinate calendars, appointments, meetings, and business schedules
• Arrange internal and external meetings, including preparation of agendas and required materials
• Prepare, organize, and follow up on presentations, reports, correspondence, and other documents
• Coordinate business travel arrangements, including flights, accommodation, and itineraries
• Prepare meeting minutes and ensure timely follow-up on assigned actions and deadlines
• Act as a key point of contact between management and internal/external stakeholders
• Handle confidential information and documents with a high level of discretion and professionalism
• Coordinate with different departments to ensure smooth communication and timely completion of tasks
• Monitor and follow up on pending requests, approvals, and management action items
• Support the organization and coordination of company events, visits, and executive activities
• Perform other administrative and coordination duties as assigned by management.
• Manage and prioritize emails, calls, and correspondence on behalf of senior management.
• Prepare briefing materials, meeting packs, and executive summaries.
• Maintain confidential executive files and records.

Qualifications & Profile:

• 3–5 years of experience in Executive Assistance, Administrative Support, or a similar role
• Bachelor’s degree in Business Administration, Management, or a related field
• Excellent organizational and time-management skills
• Strong written and verbal communication skills in English.
• Excellent interpersonal and stakeholder management skills
• Strong attention to detail with the ability to manage multiple priorities
• High level of confidentiality, professionalism, and discretion
• Proficient in MS Office applications, particularly Outlook, Word, Excel, and Power Point
• Proactive, flexible, and solution-oriented with a strong sense of responsibility
• Experience supporting C-level executives or senior management.
• Fluency in both Arabic and English.
• Ability to work in a fast-paced, multicultural environment.
• Ability to prioritize tasks and work independently.