Project Coordinator

We are seeking a proactive organized and detail-oriented Administrative Assistant to support the day-to-day administrative and operational activities of our KSA office The successful candidate will help ensure smooth office operations by coordinating schedules managing documentation and correspondence supporting meetings and travel arrangements maintaining office records and assisting different departments with general administrative requirements This role requires strong organization communication follow-up and multitasking skills along with a professional and service-oriented attitude

Provide day-to-day administrative support to management and internal teams Manage calendars appointments meetings and scheduling as required Coordinate meeting rooms prepare meeting materials and support internal and external meetings Handle incoming calls emails correspondence and general office inquiries professionally Prepare format organize and maintain documents reports presentations spreadsheets and administrative records Maintain accurate electronic and physical filing systems Coordinate business travel arrangements including flights accommodation transportation and related documentation when required Support office supply purchasing inventory tracking and coordination with vendors and service providers Assist with invoices purchase requests expense documentation and other basic administrative records Coordinate courier services deliveries and incoming outgoing documents Support onboarding activities for new employees including workstation preparation documentation and coordination with relevant departments Assist HR Operations Finance and other departments with administrative tasks as needed Maintain office standards and help ensure the workplace remains organized and professional Follow up on assigned administrative actions and ensure deadlines are met Handle confidential company and employee information with discretion Support company events meetings employee activities and other office initiatives when required

Bachelor's degree in Business Administration, Management, Commerce, or a related field.
2 – 4 years of experience in an Administrative Assistant, Office Administrator, Executive Assistant, or similar role.

Previous experience within a professional services, engineering, construction, consulting, or multinational environment is preferred.

Strong proficiency in Microsoft Office , particularly Outlook, Word, Excel, and PowerPoint.

Strong written and verbal communication skills in English and Arabic .Good organizational and time-management skills.

Strong attention to detail and ability to maintain accurate records.

Ability to manage multiple priorities and follow up effectively.

Professional appearance and communication style.

Ability to handle confidential information appropriately

Organization and planning

Attention to detail

Communication and interpersonal skills

Follow-up and accountability

Time management

Problem-solving

Multitasking and prioritization

Professionalism and discretion

Adaptability

Teamwork and service orientation

The ideal candidate is someone who is highly organized, responsive, and proactive , rather than someone who waits to be instructed on every task. They should be comfortable supporting multiple stakeholders, following up persistently, managing changing priorities, and keeping administrative activities organized in a fast-paced professional environment.