Document Controller

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Position Overview The Document Controller is responsible for managing organizing and controlling all project documentation throughout the construction lifecycle This role ensures proper document flow version control and compliance with project specifications and industry standards

Document Management Establish and maintain document control systems and procedures

Receive log distribute and track all project documents including drawings specifications contracts and correspondence

Ensure proper document version control and maintain document registers

Implement and enforce document naming conventions and filing systems

Archive completed project documentation per company and regulatory requirements

Quality Control amp Compliance Review documents for completeness accuracy and compliance with project requirements

Coordinate document reviews and approvals with project stakeholders

Track document submissions reviews and approval status

Ensure adherence to document control procedures and industry standards

Maintain confidentiality and security of sensitive project information

Communication amp Coordination Serve as liaison between project teams contractors consultants and clients regarding document matters

Distribute documents to appropriate parties according to distribution matrices

Coordinate document transmittals and maintain transmission records

Support project meetings by preparing and distributing relevant documentation

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Jones Lang LaSalle JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and or overall selection process you may email us at HRSCLEMAIL ADDRESS This email is only to request an accommodation Please direct any other general recruiting inquiries to our Contact Us page

High school diploma or equivalent required;
Associate's degree preferred8+ years of experience in document control, preferably in construction or engineering

Experience with construction project lifecycle and documentation requirements

Proficiency in document management systems (e.g., Procore, Aconex, SharePoint)
Proficiency in establishing workflows on AconexISO 19650 certification or equivalent ISO quality certification

Advanced knowledge of Microsoft Office Suite, particularly Excel Familiarity with CAD software and drawing management

Understanding of construction drawings, specifications, and technical documents

Knowledge of quality management systems (ISO 9001 advantageous)
Exceptional attention to detail and accuracy

Strong organizational and time management skills

Excellent written and verbal communication abilities

Ability to work under pressure and meet tight deadlines

Problem-solving skills and proactive approach

Team collaboration and interpersonal skills