Data Clerk Admin

Data Entry and Database Management:
Accurately enter information into company databases spreadsheets software systems and other electronic records Update existing records and ensure information remains complete accurate and current Verify data received from different departments or external sources before entering it into company systems Identify and correct data-entry errors duplicate records incomplete information and inconsistencies Perform routine data quality checks and reconcile information where necessary Transfer information from paper documents emails forms reports and other sources into electronic systems Maintain structured and well-organized electronic records for easy retrieval Assist with database clean-up and periodic data verification exercises Process high volumes of information while maintaining accuracy and meeting required deadlines

Administrative Support:
Provide general administrative and clerical support to management and other team members Prepare type format edit and proofread correspondence reports forms spreadsheets and other documents Organize and maintain electronic and physical filing systems Scan photocopy print file and distribute documents when required Assist with preparing meeting documents schedules reports and administrative records Maintain office records and ensure documents are properly categorized and stored Assist with incoming and outgoing correspondence including emails letters and internal documents Support routine office operations and complete additional administrative duties assigned by management

Records and Document Management:
Create and maintain accurate filing and document-control systems Retrieve records and documents promptly when requested by authorized employees Ensure records are filed according to established company procedures Archive older records according to organizational retention requirements Maintain appropriate confidentiality and security of employee customer financial operational and other sensitive records Ensure confidential documents are only accessible to authorized personnel Assist with preparing documentation for internal reviews audits and compliance requirements

Reporting and Spreadsheet Management:
Prepare and update routine spreadsheets trackers registers and administrative reports Compile information from different sources for management review Assist in generating weekly monthly or periodic reports Check reports for missing information inconsistencies and obvious errors before submission Maintain trackers for assigned activities documents requests or departmental records Use Microsoft Excel or similar spreadsheet applications to organize filter sort and summarize data

Communication and Coordination:
Respond professionally to routine telephone calls emails and internal enquiries Communicate with colleagues and other departments to obtain missing or updated information Follow up on outstanding documents forms approvals or data where required Direct enquiries to the appropriate department or employee when necessary Maintain professional and courteous communication with employees customers suppliers and other…