Administrative Assistant

We are looking for an experienced Administrator to plan, coordinate, and oversee a range of administrative activities, ensuring smooth and efficient day-to-day operations while providing effective support to senior management and the wider team.

• Supervise the day-to-day operations of the department and administrative staff, ensuring tasks are completed efficiently and accurately.
• Provide general administrative and clerical support, including handling phone calls, correspondence, and routine inquiries.
• Manage office supplies, stationery, and equipment, ensuring the office is adequately stocked and all equipment is properly maintained.
• Plan, coordinate, and support office activities and events, including meetings, conferences, interviews, orientations, and training sessions.
• Provide administrative support to executives, business leaders, and other senior management members.
• Coordinate meeting and teleconference arrangements, including preparing agendas, recording and distributing minutes, and following up on action items.
• Prepare, review, and distribute weekly leadership reports, monthly updates, and other management-related communications in a timely and accurate manner.
• Support the Executive Team and Leadership with the preparation and coordination of annual leadership meetings, strategic planning sessions, business meetings, and other key events.
• Prepare and edit correspondence, reports, presentations, communications, and other business documents.
• Coordinate and support the onboarding and orientation of new employees, including training arrangements and preparation of relevant materials.
• Maintain and update company policy and procedure manuals and support internal self-audit activities in line with management requirements.
• Support the implementation of HSE initiatives, participate in safety awareness activities, and assist with incident reporting and resolution in accordance with company and IMS policies.
• Ensure confidentiality, accuracy, and professionalism when handling sensitive information and administrative matters.

• Minimum 8 years of overall professional experience
  , including at least 3 years of relevant administrative experience
  .
• GCC experience of 2 years or more is an advantage.
• Bachelor's degree in Business Administration or a related field
  .
• Strong proficiency in Microsoft Office Suite
  , including Word, Excel, PowerPoint, and Outlook.
• Strong organizational, coordination, communication, and interpersonal skills.
• Ability to manage multiple priorities, meet deadlines, and work effectively with senior management and different stakeholders.
• Previous experience in a construction, engineering, contracting, or corporate environment is preferred.
• Strong organizational and time-management skills
• Attention to detail and accuracy
• Strong coordination and follow-up skills
• Professionalism and confidentiality
• Ability to work independently and as part of a team
• Proactive approach to administrative and operational support