Executive Administrative Assistant

Providing administrative and organizational support to the Chief Investment Officer to enhance the efficiency of daily operations, improve coordination and follow-up across departments, ensure the readiness of reports, meetings, and supporting materials, and facilitate timely decision-making.

• Manage the Chief Investment Officer’s schedule calendar and meetings.
• Coordinate internal and external meeting invitations and arrangements.
• Monitor scheduling conflicts and business priorities.
• Prepare visit schedules and official meeting arrangements.
• Follow up on the implementation of directives and decisions issued by the Chief Investment Officer.
• Coordinate with various departments to obtain required updates and information.
• Maintain tracking logs for projects, committees, and key initiatives.
• Prepare periodic reports on the status of completed and overdue tasks.
• Prepare presentations and executive materials.
• Collect and compile data required for periodic reports.
• Draft executive summaries and meeting minutes.
• Review document formatting and quality before submission for approval.
• Manage incoming and outgoing emails and correspondence.
• Maintain electronic filing and document archiving systems.
• Follow up on official letters, circulars, and requests.
• Ensure the confidentiality of information and documents.
• Prepare meeting agendas.
• Record meeting minutes and track action items and decisions.
• Coordinate with attendees and prepare required meeting materials.
• Follow up on the implementation of recommendations and decisions.
• Coordinate travel arrangements, bookings, and visits when required.
• Follow up on procurement requests and administrative service needs.
• Assist in organizing events, workshops, and corporate activities.
• Support special initiatives and projects of the Executive Management.

• Bachelor’s Degree or Diploma in Business Administration, Public Administration, Office Management, or a related field
• 3 to 6 years of experience in executive support, office management, or executive secretarial roles.
• Previous experience in investment companies, government entities or semi-government organizations is preferred.