Personal Assistant

The Person al Assistant to the President plays a pivotal role in enabling executive effectiveness and strategic delivery. Far beyond administrative support, this position operates as a trusted advisor and operational partner—facilitating decision-making, ensuring follow-through, and driving transformation initiatives across functions. The acts as a force multiplier for the President, ensuring focus, alignment, and momentum on high-priority goals.

• Proactively manage the President’s calendar, aligning daily schedules with strategic priorities.
• Resolve conflicts, anticipate demands, and ensure time is allocated to high-value activities.
• Prepare comprehensive agendas, briefing packs, and pre-read materials ahead of meetings and engagements.

• Attend key internal and external meetings to provide coordination and follow-up support.
• Capture clear, structured, and actionable meeting notes with defined responsibilities and timelines.
• Monitor the progress of action items, following up consistently to ensure timely execution.
• Maintain a dynamic, centralized action tracker and provide regular status updates to the President, flagging delays or bottlenecks.

• Assist in the preparation of high-impact executive reports, business updates, and presentations.
• Apply basic data analysis skills to extract insights from cross-functional inputs.
• Synthesize complex data into concise, decision-ready formats tailored to executive needs.
• Ensure reporting is timely, accurate, and aligned with strategic objectives.

• Build and maintain intuitive executive dashboards to monitor key metrics, project progress, and KPIs.
• Partner with departments such as Finance, HR, Operations, and IT to source reliable data inputs.
• Continuously improve dashboard usability, ensuring they serve as effective tools for performance tracking and decision-making.

• Act as the primary point of contact for key transformation initiatives, including but not limited to:
• Corporate branding and communications
• Organizational effectiveness projects
• Coordinate efforts across internal teams, consultants, and third-party vendors.
• Track project milestones, interdependencies, and deliverables.
• Escalate risks, delays, or misalignments early, offering proactive solutions.

• Demonstrate a proactive, ownership-driven mindset and a willingness to go beyond formal role boundaries.
• Provide hands-on support to other departments when capacity allows, without compromising core responsibilities.
• Operate as a collaborative, trusted team player committed to advancing the President’s agenda and organizational success.

• Exceptional organizational skills and disciplined follow-through
• High level of discretion and sensitivity to confidential information
• Clear, concise, and professional communication (written and verbal)
• Strong multitasking abilities with resilience under pressure
• Analytical thinking and structured problem-solving approach

• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word); familiarity with collaboration tools (e.g., MS Teams, Google Workspace)
• Competency in basic to intermediate data analysis
• Experience with dashboard development tools (e.g., Excel, Power BI, Tableau) is an advantage

• Strong sense of accountability and initiative
• Operates with maturity, professionalism, and sound judgment
• Positive, solutions-focused attitude with a bias toward action
• Demonstrates flexibility, adaptability, and a willingness to learn
• Acts as a steward of the President’s time, priorities, and reputation