Bid Coordinator

Company Description

Who is Turner & Townsend?

All over the world people are using buildings, infrastructure, and assets we helped to deliver. It could be the hospital they work in, the railway they travel on every day, the fuel that powers their car or the data centre they depend on  more than 75 years we’ve been helping to deliver transformational programmes across the real estate, infrastructure and natural resources sectors, making a difference to people’s lives and ensuring a return on investment for our clients and their investors.

Our purpose:

Transforming performance for a green, inclusive, and productive world.

The world is changing and we have a responsibility to support that change, helping drive it and be part of it. Through the commitment, capability and care our team brings, we build trust between clients, suppliers, governments and society. Delivering better outcomes that have a positive impact on the world around us. We work smarter to face the challenges of the future;

bringing the clarity that helps teams realise their full potential across the real estate, infrastructure and natural resources sectors. It’s how we’ve made the difference for more than 75 years.

Our values:

Love a challenge: We love a challenge and we work hard to make change happen and see things through. We don’t stand still, challenging ourselves and others to do better every day. And we are trusted to do the right thing, raising standards all the time.

Stronger together: We’re stronger together by connecting people in diverse teams, so that we can all collaborate to deliver our best work. We focus on what matters and use our influence to build a better world for everyone.

Bring out the best in everyone: We bring out the best in everyone. We help each other to make the most of our potential, always learning from our experience. We treat each other with care and respect and make time to give everyone a voice.

This role focuses on the timely creation of compliant proposals and pitches that clearly demonstrate why clients should work with Turner & Townsend. The post holder will work as part of a larger bidding team, taking responsibility for the on time creation and submission of bid documentation.

• Upload Tender Forms, Contracts and/or NDAs onto the contracts database for review and follow up where required
• Review RFPs, confirm bidding team and work with bid lead on the response
• Develop the bid plan including contributing to win themes with bid lead
• Coordinate tender queries and clarifications from client and distribute to bid team
• Review bid document and pull together content from previous relevant bids, best practice answers from bid portal and systems
• Conversion of CVs to Turner & Townsend format for proposed external team members
• Proofing colleague’s bid response documents for accuracy (spelling, grammar) and relevance
• Arrange Director review and approval of proposal before being submitted to the client
• Ensure on time delivery of hard copy proposals
• Prepare presentation slides for post tender interviews
• Liaise with team and client for tender interview logistics
• Work with other Bid Specialists as a community of practice to ensure a consistent quality of bids
• Work in conjunction with the wider Business Generation team to ensure central bid library is kept up to date and bids are filed correctly, and best practice answers and unique questions identified to added to the bid portal
• Updating of marketing collateral including Capability Statements, Case Studies, etc.
• Search procurement portals regularly for new leads and opportunities
• Assist in registering and updating procurement portal subscriptions

• Writing and editing skills, attention to detail
• Excellent written and verbal communication skills
• Experience of working with bid portals
• Excellent organisation skills and ability to prioritise
• Ability to work under pressure and to deadlines
• Proven ability to manage multiple tasks

• Ideally degree qualified in a relevant subject, such as Marketing, Business, English or an Engineering discipline
• Demonstrable experience at producing draft bid responses
• Experience in MS Office suite
• Sk…