Senior Operations Executive

Job Description

Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented. Over the next 12 months Tahaluf will scale to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue.

To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Gov and Non Gov Organisations that are at the apex of Saudi’s B2B and B2C large scale events scene. In fact, our partners don’t just support the expansion of live events in the Kingdom; they’re also the partner of choice for heavyweights like Apple, Amazon and Ali Baba.

Throughout 2023 and 2024 Tahaluf will build on its award-winning events; LEAP () and Black Hat Middle East (), to launch new, large scale business-to-business events. From technology, real estate and food to pop culture, intermobility, beauty and beyond, Tahaluf will introduce a vibrant, varied portfolio of events, trade shows and conferences to the Kingdom of Saudi Arabia.

We are building awe-inspiring experiences. We are launching award-winning brands. And we are scaling faster than any event organiser in history. Take a leap with Tahaluf, we are offering you the chance to:

• Work within a highly dynamic business with the energy and style of a start-up
• Be part of building a business that is launching new products and events at scale
• Grab an opportunity to accelerate your career and make a real impact.

The Senior Operations Executive is charged with supporting the Operations Manager(s) on the operational delivery of their allocated events.

You will be a highly organised, self‑motivated and efficient individual, with the ability to work under your own initiative to meet deadlines and targets, as well as working towards operational process synergy across a variety of EMEA event verticals simultaneously.

• Delivery of various tasks, as allocated by the Operations Manager, in support of running various sized exhibitions across EMEA.
• Create and maintain show specific project plans in the agreed format for review & sign off by individual Operations Managers on an event by event basis.
• Create and issue PO’s upon request and update budget & invoice trackers accordingly.
• Managing and maintaining floor plans, and exhibitor queries relating to them as required.
• Creating, maintaining, and delivery of required schedules such as catering, electrics, furniture, signage, rigging, temporary staff requirements etc.
• Design and production of simpler system built feature areas, where required.
• Delivery of all operational sponsorship deliverables, contras, and specials, in co‑operation with the sales team where appropriate.
• Coordinate and manage temporary staff, both onsite & pre show, by producing show specific briefs and giving onsite inductions.
• Day to day liaison with internal Event teams, venues, contractors, suppliers and exhibitors.
• Work alongside other Team members to compile post event reports and analysis through collation and recording of requested data.
• Manage all pre‑show packing, research and ordering of equipment and services such as radios, stationary, wristbands, PPE, as well as onsite welfare for the show teams & official contractors.
• Under the guidance of senior team members produce onsite documentation including staff briefings, exhibitor lists, floor plans, welcome packs, staff handbooks Inc. safety information etc.
• Assist various teams such as Customer Service, or clients directly, with answering of operational exhibitor queries where applicable General team support & additional areas of responsibility.
• Attendance at any required meetings at the request of the Operations Manager, minute & action taking for distribution.
• Arrange travel and accommodation bookings when requested, in line with set Operations budget.
• Ensuring you are working within the company’s H&S, Security & Sustainability guidelines at all times.
• Assisting with the implementation of internal and external Service Level Agreements.
• Perform any other duties commensurate with the grade and level of responsibility when requested…