Contract Administrator

Responsibilities

• Assist in the preparation, review, and administration of various types of contracts, including procurement contracts, service agreements, and subcontractor agreements
• Coordinate contract negotiations and revisions with vendors, suppliers, and subcontractors to ensure alignment with project requirements and company standards
• Support the development of contract terms and conditions, pricing structures, and performance metrics to meet project objectives
• Maintain accurate and up-to-date contract documentation, including contract files, amendments, and correspondence
• Monitor contract performance and compliance throughout the contract lifecycle, identifying potential issues and proposing solutions
• Collaborate with project managers and stakeholders to address contract-related queries, disputes, and changes in scope
• Assist in the evaluation of vendor performance, delivery schedules, and quality standards to assess compliance with contractual requirements
• Support the resolution of contract disputes, claims, and discrepancies in coordination with legal counsel and senior management
• Contribute to the development and implementation of contract management processes, templates, and guidelines to enhance efficiency and consistency
• Prepare reports and summaries on contract status, milestones, and risks for internal review and decision-making
• Assist in the development and implementation of contract management strategies to streamline processes, enhance efficiency, and minimize risk
• Participate in the preparation of request for proposals (RFPs), bid documents, and other procurement-related materials
• Engage in market research and analysis to support the evaluation of potential vendors and suppliers
• Collaborate with the finance and accounting teams to ensure timely and accurate processing of payments, invoices, and financial reporting related to contracts
• Provide support in the preparation and submission of contract deliverables, reports, and compliance documentation to clients and regulatory authorities
• Facilitate training sessions and workshops for project teams to enhance their understanding of contract management principles and procedures
• Support in the development and maintenance of a contract database or repository for easy retrieval of contract-related information and documents
• Contribute to the review and analysis of contract performance metrics, identifying trends, issues, and opportunities for improvement
• Assist in the development of contract amendments, modifications, and extensions as required to meet project objectives
• Act as a point of contact for internal and external stakeholders for inquiries related to contract terms, conditions, and obligations

• Bachelor's degree in business administration, contract management, or a related field
• Minimum of 12 years of experience in contract administration, procurement, or related roles
• Solid understanding of contract law, principles, and best practices
• Proficiency in contract management software and tools
• Strong analytical, communication, and organizational skills
• Ability to work collaboratively in a team environment and manage multiple priorities simultaneously
• Knowledge of project management concepts and processes is a plus