Inventory & Commissary Coordinator; VIP Operations

Position Summary

Manage commissary equipment and client‑item inventories, amenities, PJs, and luxury goods. Procure, stage, and deliver items for departing flights. Process offloads, returns, control stock, budgets, and documentation. Gather feedback and ensure clear handovers across departments.

• Commissary management: monitor stock levels, reorder food consumables, maintain storage hygiene, and keep accurate product records.
• Equipment management: track, stage, receive, inspect, and return catering equipment; coordinate required records and stocks.
• Client items management: procure, store, stage, and track amenity kits, PJs, and other luxury client items; ensure presentation standards and client‑specific requirements.
• Order fulfillment and staging: pick, pack, and stage commissary equipment and client items per flight specifics; adjust for flight changes, delays, or cancellations.
• Offload and returns: process offloaded items and equipment from arrivals; inspect, count, reconcile, and return usable items to inventory or arrange disposition.
• Inventory control & records: maintain accurate stock location data, perform cycle counts, reconcile discrepancies, and update inventory systems.
• Documentation and reporting: keep complete auditable records of orders, movements, offloads, disposals, and budget spend; produce regular reports and support audits.
• Budget and procurement support: manage internal budgets, raise purchase requests proactively, and research local markets for product availability.
• Feedback & continuous improvement: collect client, ops, and vendor feedback on items and processes; log issues and propose improvements.
• Cross‑department handovers: perform structured handovers between shifts and ensure proper transfer of outstanding actions across ops, catering, and procurement.
• Communication and escalation: provide clear professional email and verbal updates; escalate shortages, damaged goods, or budget overruns per protocol.

• Detail‑oriented, process‑driven, and accountable.
• Clear professional communicator, proactive in feedback and escalation.
• Collaborative and adaptable across shifts and time zones.
• Responsible with asset stewardship and budget adherence.

• Accurate and timely provisioning and staging of commissary equipment and client items.
• Minimal stock discrepancies, rapid reconciliation of variances.
• Complete auditable documentation and controlled budget variance.
• Reliable cross‑department handovers and high client satisfaction.

Escalate shortages, damaged returns, asset losses or budget overruns per protocol. Source interim supplies or delegate on‑site actions when required.

Riyadh, Saudi Arabia.

Onsite.

Professional.

6013.