Assistant Manager

Planning the trips: scouting new destinations through touring hotels, tourist areas, and upscale restaurants; taking photos, acquiring information then preparing a presentation for HRH. Chartering if needed planes, helicopters, and boats; negotiating costs; managing logistics; coordinating with hotels, security, transportation, aviation, passport, telecommunication, boat management, and the Palace to gather necessary data and quotations; preparing documents: trip plan, guest list, plane schedule, rooming lists, room layouts, prayer timings, weather sheet, luggage tags, etc.;

preparing the budget; reviewing with finance and HRH for approval; corresponding with embassies and foreign offices, applying permits, sending passports, manifests, passenger lists, and car details.

Executing the trips: ensuring car allocation is executed and communicated; supervising luggage dispatch on arrival and pick‑up on departure; exploring restaurants and cafés; negotiating costs; choosing menus; finalizing seating; searching tourist sites, museums, archaeological sites; gathering logistics such as cost, distance, visit length, hours; proposing, searching, and negotiating costs for activities (skiing, hunting, biking, hiking, water activities); ensuring all activity logistics are prepared;

discussing potential meetings with HRH and scheduling; inserting meetings into daily itineraries; reviewing, finalizing, and distributing itineraries; communicating duties; assigning responsibilities; working closely with key members (telecommunication, HRH’s personal assistants, aviation crew) for flawless execution; recording cash flow and daily expenses; reviewing hotel folios; meeting with the boat team to review and close accounts.

Between the trips: preparing accounts to actualize budgets; balancing cash; submitting accounts to Finance for approval and closing; updating travel books, budget, itineraries, meetings, plane schedules; updating HRH’s entourage passports and visa status; maintaining a database of charter companies; searching new destinations via trade shows, agencies; preparing yearly travel plan; keeping files updated; proposing new travel ideas to HRH.