Operations Executive - KSA

Location:

Riyadh, Saudi Arabia | Office-based | Regional travel as required

Reporting to:
General Manager, Saudi Arabia

Whisper is a leading global, independent production company where Entertainment is Everything. Founded in 2010, Whisper functions as a multi-genre powerhouse that combines a dynamic, people-first culture with the scale to deliver for the world’s biggest broadcasters and brands.

Following its 2026 return to private ownership, the group has reinforced its long-standing commitment to disruptive storytelling and technological innovation.

Whisper MENA is proud to work on the most iconic sporting events and in partnership with the biggest federations and brands in the region including the Ministry of Sport, SURJ, Sela, Kings League, Netflix, Neom and New Murabba.

With over 300 staff in offices across the world, Whisper delivers world-class production across its core pillars of Sport, Entertainment, Documentaries, Gaming and Branded Content, supported by end-to-end Social and Digital services.

The Operations Executive is the senior operational lead for the Saudi business, working closely with the General Manager, Executive Producers and the wider team.

You will ensure the organisation is structured, resourced and equipped to deliver projects efficiently and profitably. Your remit covers business operations, project mobilisation, resource planning, financial administration, supplier management and logistics.

You will translate commercial opportunities into executable plans, ensuring projects are staffed, budgeted, contracted, mobilised, and supported through delivery.

The role requires a pragmatic, hands‑on operator who can work across commercial, production and shared services functions and support the senior leadership team in driving operational excellence and sustainable growth in Saudi Arabia.

• Take ownership of project mobilisation: confirm scope, staffing needs, budgets, contracts and delivery milestones.
• Coordinate with Executive Producers to ensure smooth handovers from sales/commercial teams into production.
• Maintain project trackers and ensure timely escalation of risks, budget variances and resourcing gaps.
• Maintain resource plans for production and support teams; coordinate hiring, freelance bookings and local crew logistics.
• Work with People and Finance to ensure compliant contracting, onboarding and payroll procedures for local talent and contractors.

• Support project budgeting, cost monitoring and month‑end reconciliation for Saudi projects.
• Manage purchase orders, supplier invoices and expense approvals in line with company policy.
• Identify opportunities to reduce cost and duplication between production and corporate functions.

• Own supplier engagement for Riyadh operations: negotiate terms, manage relationships and ensure service levels.
• Coordinate local procurement for office and production needs, including equipment hire and venue bookings.

• Manage office logistics, facilities coordination and local compliance requirements (health and safety, insurance).
• Lead planning for location moves, on‑site setups and production logistics to ensure operational readiness.

• Maintain accurate operational records in scheduling, asset and financial systems, to support the generation of project and operational dashboards.
• Provide regular operational updates to the General Manager on utilisation, margins and operational risks.

• Act as the operational point of contact across commercial, finance, legal and HR teams to align on delivery needs.
• Support change initiatives and integration activities as Whisper scales in the region.

Phase 1:
First 90 Days – Onboard & Baseline

• Complete a rapid operational audit of current projects, suppliers, systems and resource pipelines.
• Implement a simple project mobilisation checklist and resource tracker for immediate use.
• Standardise supplier panels and procurement templates to reduce cost and
• Deliver timely project starts with accurate…