Senior Specialist, Contracts Services

Responsibilities

• Structure, manage, and negotiate contracts, including dispute resolution, ensuring compliance with contractual and governmental rules and regulations.
• Coordinate with concerned departments to prepare and manage bid tendering processes, including specification development.
• Ensure effective communication between parties and that legal requirements are met.
• Assist in determining contract completion dates and ensure documents are prepared correctly.
• Analyze bids from a technical and cost perspective.
• Prepare contracts and participate in bid evaluation, review of contract proposals, implementation, and contract acceptance.
• Recommend contract changes and ensure their implementation in accordance with terms and conditions.
• Evaluate contractor performance and coordinate performance reviews with concerned departments.
• Review contract problems and disputes, and make recommendations for problem and dispute resolution through the Director.
• Recommend approval or payments to contractors when obligations are met.
• Perform site inspections and accept projects in conjunction with concerned departments.
• Ensure preparation of required legal documentation.
• Participate with budgeting personnel in discussions with the Ministry of Finance regarding budget requests and prepare financial information requested for budget preparation.
• Monitor contract funding requirements.
• Coordinate and liaise with the Legal Affairs Department in court cases involving the Hospital, whether brought by or against the Hospital, related to contract obligations or requirements.
• Follow up on all bank guarantees and bonds with concerned parties.
• Maintain documentation regarding governmental regulations, revised instructions from governmental agencies, or Hospital regulations related to contracts.
• Develop, maintain, and keep current all contract documentation, policies, and processes in a concise and organized manner.
• Perform day‑to‑day contract administration duties, such as facilitating and negotiating modifications, and lead the identification and resolution of any actual or potential contract or risk issues.
• Work closely with concerned departments to develop internal policies and procedures for the acquisition of hospital services, supplies, equipment, and projects from vendors, suppliers, and contractors.

• Master’s or Bachelor’s degree in Business Administration, Accountancy, Law, or a related discipline.
• Minimum of five (5) years of related experience for holders of a Master’s degree, or seven (7) years for holders of a Bachelor’s degree (Grade
  11); or seven (7) years of related experience with a Master’s degree, or nine (9) years with a Bachelor’s degree (Grade
  12).
• Strong knowledge of contract law, procurement procedures, and risk management.
• Excellent analytical, negotiation, and communication skills.