Office & Operations Coordinator

File Cloud is looking for a full-time office-based Office Operations Coordinator in Riyadh Saudi Arabia with 3 5 years of experience to manage day-to-day office execution facility logistics vendor follow‑ups procurement administration document control and renewal tracking Reporting locally to the Managing Director while collaborating with the global team in this position you will conduct routine administrative tracking document preparation and cross‑functional coordination across HR Finance and IT while functional leaders maintain technical oversight

• Maintain office readiness including access meeting rooms supplies visitors and basic facilities
• Coordinate the serviced-office provider and local vendors practical employee and leadership-visit logistics and current vendor and service records
• Coordinate interview schedules and local recruitment logistics
• Run the onboarding checklist and follow up on workspace equipment access insurance employment documents and iqama or visa administration through approved HR and government-relations processes
• Maintain the master renewal calendar with agreed 60- 30- and 14-day alerts
• Track document requests prepare routine document packs obtain signatures through approved processes and follow up with HR Finance legal advisers and the government-relations provider
• Obtain quotations prepare purchase-support documents and track approvals
• Confirm that invoices and expense submissions contain the required supporting documents and evidence of receipt then route them through the approved Finance process
• Maintain the office-spend tracker and follow up on deliveries without creating unauthorised commitments
• The role does not provide accounting approval determine accounting treatment or authorise payment
• Coordinate selected meetings leadership visits travel and working sessions
• Prepare agendas capture actions maintain owner‑and‑deadline logs produce concise updates and support occasional company events and initiatives in Saudi Arabia
• Maintain accurate access‑controlled trackers and repositories for vendors employees renewals procurement and open actions
• Provide a concise weekly status of deadlines blockers overdue items and required decisions
• Prepare documentation within approved authority and escape legal tax accounting payroll employment‑law regulatory and unbudgeted‑spend decisions
• Government‑platform transactions may be completed only under documented delegation and after approval from the accountable functional owner
• Follow approved delegation confidentiality and credential controls for any platform access
• Coordinate and administer approved processes without assuming specialist functional accountability
• The role does not approve payments sign contracts calculate payroll prepare tax returns determine HR policy or make employee‑relations legal accounting or regulatory decisions

• Be part of a team of passionate committed individuals dedicated to building a world‑class product
• Dedicated time for training and education opportunities
• A mentorship model wherein your mentor and team support your development
• A competitive salary with an annual bonus
• This is an onsite position with working hours from Sunday through Friday 8 00 AM to 6 00 PM local time
• Please note that schedule hours may be subject to operational changes
• 20 days of paid time off which increases by a further 2 days after 3 years of service and 3 days after 5 years of service in addition to 10 public holidays in your country
• Paid day off on your birthday or on an alternative day if your birthday falls outside a typical working day
• Paid day off to volunteer with the charity of your choice
• Paid monthly internet cost as well as lunch and a wellbeing stipend provided
• Reimbursement of all hardware costs associated with the role
• Please note that we conduct background security checks for everyone joining our team
• AI‑assisted screening may be used during the application review process

• 3-5 years of relevant experience in office administration, operations coordination, employee services, executive support or a comparable role in Saudi Arabia.
• A diploma or bachelor's degree in…