Payroll and Finance Associate

Payroll and Finance Associate

Join to apply for the Payroll and Finance Associate role at American International School Riyadh.

This range is provided by American International School Riyadh. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

The Payroll Administrator & Finance Associate plays a vital role in ensuring the accurate and timely processing of employee payroll and the smooth and efficient operation of AIS‑R's financial transactions. This combined position is responsible for processing all school payrolls and provides essential support across various general finance and accounting functions.

• University Degree/College Diploma (Business credits preferred).
• Minimum of two (2) years of previous bookkeeping/accounting experience is a must.
• Well‑developed technology skills and competencies.
• Excellent communication skills, both oral and written.
• High-level English speaking proficiency is required.
• Strong customer service orientation, positive and approachable attitude.
• Strong discretion and handling information carefully without bias and interpretation.
• Self‑motivated and directed as a professional.
• Demonstrated ability to uphold confidentiality and protect sensitive information.
• Arabic speaking skills will be considered an advantage.

• Accuracy and Attention to Detail:
  Demonstrates meticulous attention to detail and ensures accuracy in all transactions and records.
• Cash Handling & Reconciliation:
  Proficient in handling cash, performing reconciliations, and managing cash‑related processes.
• Customer Service and Relational
  
  Skills:
  
  Approachable and provides excellent customer service to internal staff, students, parents, and vendors.
• Communication (Written & Verbal):
  Communicates clearly and effectively, both orally and in writing.
• Problem‑Solving:
  Identifies and resolves discrepancies and issues effectively and proactively.
• Time Management & Organization:
  Effectively manages time, prioritizes tasks, and meets deadlines.
• Technology Proficiency:
  Demonstrates proficiency in relevant software and technology platforms.
• Strong Discretion:
  Maintains strict confidentiality and upholds data protection standards.
• Teamwork, cooperation, and collaboration:
  Works effectively with others, remains flexible and adaptable.

Director of Finance

• Process monthly payroll for all employee categories in full compliance with school policies and local labor regulations.
• Verify, review, and accurately record monthly timesheets for substitute, temporary, and contract staff.
• Generate and review direct deposit files, conduct required checks and balances, and upload payroll files to the bank.
• Review bank statements for returned salaries, process returned amounts, and record entries in the financial system.
• Ensure timely payment of all employee benefits (insurance, allowances, etc.) in line with HR procedures.
• Prepare and submit the monthly Wage Protection System (WPS) file to HR.
• Process stipends, bonuses, professional reimbursements, and incentive payments.
• Calculate and process final settlements for departing employees, including final salary, accrued benefits, severance/End of Service (EOS), withheld funds, and applicable refunds.
• Issue, void, and reissue payroll checks; manage manual and online bank transfers.
• Arrange cash payments and prepare related petty cash vouchers with supporting documentation.
• Troubleshoot payroll system errors and collaborate with HR to ensure the accuracy of employee data.

• Maintain and reconcile records of staff loans, salary advances, and tuition fee deductions, ensuring timely recovery of all outstanding advances.
• Maintain accurate and up‑to‑date payroll records for outsourced, subcontracted, substitute, ALPS teachers, and temporary staff.
• Maintain detailed Retirement Plan records, tracking employee and employer contributions and monthly interest accruals.
• Ensure proper documentation of all payroll records and filing within individual personnel files.

• Conduct annual sick leave…