Accounts Executive

As an Accounts Executive, you will be responsible for maintaining accurate financial records and ensuring that all accounting transactions are properly recorded and monitored.

• Recording daily financial transactions such as sales, purchases, receipts, payments, and journal entries.
• Maintaining general ledger accounts and ensuring data accuracy.
• Managing accounts payable and accounts receivable functions.
• Performing regular bank reconciliations and account reconciliations.
• Assisting with monthly, quarterly, and annual closing activities.
• Ensuring all financial records are maintained in accordance with company policies and accounting standards.

• Preparing and issuing customer invoices based on project requirements and contractual agreements.
• Recording customer payments and updating financial records.
• Monitoring outstanding receivables and following up on overdue payments.
• Coordinating with regional offices and clients regarding collections and payment confirmations.
• Maintaining accurate records of invoicing and payment activities.

• Working extensively with Odoo ERP or similar accounting systems.
• Registering customers, vendors, and projects within the system.
• Creating and maintaining project budgets.
• Updating project-related financial information and documentation.
• Preparing Requests for Quotations (RFQs), reviewing quotations, and supporting purchase order processing.
• Monitoring project financial activities throughout the project lifecycle.
• Maintaining proper records of project invoices, budgets, and payment schedules.

• Reviewing monthly field payments and project expenses.
• Comparing actual expenditures against approved budgets.
• Preparing project-wise, branch-wise, and departmental financial reports.
• Supporting budget preparation and forecasting activities.
• Identifying cost variances and highlighting areas requiring management attention.
• Assisting department heads with financial planning and budget control.

• Process vendor invoices and employee reimbursement claims.
• Verify supporting documents and approvals before payment processing.
• Maintain supplier records and account reconciliations.
• Ensure timely settlement of vendor payments.
• Monitor and track outstanding supplier balances.

• Preparing monthly and annual financial reports.
• Generating Profit & Loss Statements, Balance Sheets, and Cash Flow Reports.
• Preparing project profitability and costing reports.
• Assisting management with financial analysis and decision-making.
• Providing financial information and reports as required by senior management.

• Assisting with VAT return preparation and submission for Middle East entities.
• Supporting GST filing and compliance requirements in India.
• Calculating and processing withholding tax obligations where applicable.
• Maintaining tax records and supporting documentation.
• Ensuring compliance with accounting regulations and statutory requirements.
• Coordinating with auditors, tax consultants, and regulatory authorities when required.

• Preparing audit schedules and supporting documents.
• Assisting with statutory audits, tax audits, and compliance reviews.
• Ensuring financial records are complete, accurate, and audit‑ready.
• Supporting the implementation of internal controls and financial procedures.

• Work closely with finance teams across India and the Middle East.
• Coordinate with project managers, operations teams, procurement teams, and department heads.
• Support continuous improvement initiatives and ERP system enhancements.
• Assist management with special projects and additional assignments as required.

• A Bachelor’s Degree in Accounting, Finance, Commerce, or a related field.
• Professional qualifications such as ACCA, CMA, CPA, CA, or equivalent certifications will be an added advantage.
• Previous experience in accounting, finance, auditing, taxation, or financial reporting.
• Hands‑on experience with Odoo ERP or similar accounting software.
• Strong understanding of accounting principles, financial reporting, taxation, and compliance requirements.
• Experience working with Middle East accounting practices will be highly preferred.
• Excellent accounting and financial management skills.
• Strong analytical and problem‑solving abilities.
• High attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Strong organizational and time‑management capabilities.
• The ability to manage multiple priorities and meet deadlines.
• A proactive approach to work and continuous improvement.
• Professionalism, integrity, and a commitment to excellence.