Government Relations & Administration Manager

Travel Management

• Coordinate all travel arrangements including flights, hotels, visas, car rentals, and transfers.
• Manage hotel bookings and lead annual contract negotiations with selected hotel partners.
• Prepare invitation letters and support visa processing for employees and visitors.
• Oversee travel approval workflows and ensure accurate completion of required forms.
• Deliver travel policy and security training during new hire induction.
• Provide guidance and follow-up regarding vaccination requirements for business travel.

• Coordinate logistics for events and meetings including venue booking and meeting room setup with equipment.
• Prepare and manage participant lists, catering arrangements, gifts, and transportation.
• Manage all event‑related communications and liaise with internal and external stakeholders.

• Provide general administrative support to the Aviagen Arabia office.
• Assist with document preparation, filing, correspondence and general office coordination as needed.

• Coordinate the issuance, renewal, transfer, and cancellation of Iqamas and residency permits.
• Manage end-to-end visa processing for new employees, including employment visas, medical tests, and onboarding documentation.
• Monitor visa and Iqama expiry dates and ensure timely renewals.
• Process exit re‑entry visas and final exit documentation through relevant government portals.

• Maintain and update accurate records on platforms such as Absher, Qiwa, Muqeem, GOSI, Mudad, Chamber of Commerce, Ministry of Labor, and MOL portals.
• Ensure data accuracy, timely processing, and full compliance with government regulations.

• Ensure compliance with Saudi labor law, immigration policies, and Saudization requirements.
• Support HR in preparing documentation for audits, inspections, and legal reporting.
• Keep HR informed about regulatory updates and organizational implications.
• Assist with Nitaqat and workforce nationalization initiatives.

• Represent the company in dealings with government agencies including Ministry of Human Resources, Social Development Passport Office, Jawazat, Ministry of Interior, Chamber of Commerce, municipalities, and other relevant bodies.
• Build and maintain strong relationships to facilitate timely processing of employee and company requests.

• Provide employees with guidance on government‑related matters such as Iqama issues, visas, sponsorship.
• Assist HR in issuing employment letters, certificates and documents requiring government attestation.
• Support onboarding and offboarding processes involving government approvals.

• Diploma or Bachelor’s degree in Business Administration, HR, Public Administration, or a related field.
• 4‑7 years of experience in government relations within Saudi Arabia, preferably in a multinational environment.
• Solid experience using Saudi e‑government systems.

• Reporting:
  Recording, reporting, and analysis of financial information.
• Communication:
  Active communication with superiors and subordinates, strong written communication skills.
• Problem‑solving:
  Analyze past and current performance and recommend objectives to improve work processes.
• Ability to work in a cross‑cultural environment.
• Ability to multi‑task and analyze and identify variances.
• Strong knowledge of Saudi Labor Law, immigration regulations, and Saudization requirements.
• Proficiency in all relevant government platforms (Absher, Qiwa, Muqeem, GOSI, Mudad).
• Excellent organizational, coordination, and documentation skills.
• Strong communication skills in Arabic and English.
• Ability to manage confidential information with integrity and professionalism.
• Customer‑focused and able to work effectively under pressure.
• High attention to detail and accuracy.
• Professional demeanor and excellent interpersonal skills.
• Proactive, reliable, and service‑oriented.

Proficiency in English & Arabic.