HR Administrator​/Officer

Job description

We have an exciting opportunity for a HR Administrator Officer to join our HR team based in A & O Shearman's Riyadh office. The HR team at A & O Shearman provides a first class service to the business, offering strategic HR business advice at the business partner level and quality support services in the full range of HR functions through specialist teams such as learning & development, resourcing, reward, employee relations, payroll, systems and HR administration.

Support the Head of HR in the provision of strategic and operational advice and support to relevant client groups and to assist in the delivery of the strategic HR plan for the Middle East region.

Develop and manage effective working relationships with key stakeholders.

Work as a fully integrated and trusted advisor to the partners and support heads.

Management of all staff movements – leavers, joiners, secondments, etc.

Work closely with partners to understand recruitment requirements for the Riyadh office.

Liaise with external recruitment market as required.

Own the full cycle of the recruitment process for fee earners and business teams, including lateral recruitment and talent attraction.

Work closely with the UAE graduate recruitment manager to develop and implement the KSA graduate recruitment strategy.

Input into the client and international secondment planning process, including identification of suitable secondees.

Work with the UAE HR team to develop the training and development offering for the Riyadh office.

Support coordination of any training held locally.

Develop and manage regional training needs analysis.

Manage the induction process, including coordinating the relevant team members, for the Riyadh office.

Successfully embed Compass into the practice groups and business teams, ensuring regular feedback and check‑ins take place and all parties are appropriately briefed and trained.

Support partners and managers to deliver effective staff management processes.

Support quarterly talent discussions and ensure that development outcomes arising from talent discussions and check‑ins are actioned.

Analyse and action planning following engagement surveys.

Ensure diversity and wellbeing initiatives are implemented across the practice groups and support teams.

Work with wider HR team to ensure Global HR Systems are updated accordingly.

Manage the payroll process for the Riyadh office with the external payroll provider.

Support local management and the Head of HR to develop and implement reward policies for the Riyadh office.

Manage the annual salary and bonus review process for the Riyadh office together with the UAE HR team.

Be the custodian of HR systems including People Soft for the Riyadh office.

Manage employment contract administration.

Draft documents in English and Arabic as required.

Support the PRO team with all relevant documentation for local government authority purposes.

Administer employee requests including no objection letters, housing loans, references, etc.

Manage leaver administration, end‑of‑service benefits, etc.

Be the go‑to for local employment policy and legislative framework advice for the KSA office.

Manage the maternity leave process.

Conduct exit interviews as appropriate.

Manage the administration of the annual health insurance renewal process and health insurance related queries throughout the year.

Update GOSI and related systems according to the requirements.

Manage the administration of periods of unpaid leave, flexible working arrangements, etc.

Monitor sickness absence and advise line managers and supervisors where sickness levels are of concern.

Must be resilient, pro‑active and have excellent interpersonal and communication skills.

Strong work ethic with the ability to cope well under pressure and display flexibility in approach.

Ability to adapt style as appropriate.

Excellent attention to detail, time management and organisational skills.

Strong client focus and ability to build strong client relationships.

Technical competence in all aspects of KSA employment law compliance practices, policies and GOSI.

Ability to work as part of a virtual team.

Must have relevant HR experience, preferably in a professional services environment.

Collaborative team player with the ability to work in a fast‑paced, intellectually rigorous environment.

A person of sound judgment able to establish a high level of credibility in the organisation and act as a trusted advisor.