Furniture Fixtures and Equipment Coordinator - Saudi National

Furniture Fixtures and Equipment Coordinator - Saudi National

Riyadh, KSA (Full-time)

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The K  team of teams delivers future-forward science, technology and engineering solutions and mission-critical services that help governments and companies around the world accomplish their most important objectives, while also helping achieve their sustainability goals. K  Sustainable Technology Solutions provides holistic and value-added solutions across the entire asset life cycle. These include world-class licensed process technologies, differentiated advisory services, deep technical domain expertise, energy transition solutions, high-end design and engineering capabilities, and smart solutions to optimize planned and operating assets.

Job Title:

Furniture Fixtures and Equipment Coordinator. The PMO project role would be based full-time in the Client's offices in Riyadh, KSA.

The Furniture Fixtures and Equipment (FF&E) Coordinator is responsible for providing design management for numerous Project Management Consultants (PMCs), contractors and design consultants to create the requirements for FF&E, including material boards, samples, finishes and palettes. The role includes oversight for vendor management, procurement, logistics, and site management for installations.

Responsibilities include the following:

• Coordinate FF&E, artwork, décor and bespoke product packages from concept to final delivery.
• Assist the Client in developing custom product concepts.
• Coordinate with PMCs, contractors and designers for preparation of material, finish and product specifications.
• Coordinate with PMCs, contractors and designers for development of mood boards, presentations and product selection sheets.
• Coordinate with PMCs and designers for samples, prototypes, finishes and Client approvals.
• Review BOQs, specifications, drawings and design requirements for compliance.
• Liaise with the Client, PMCs, design consultants, suppliers and manufacturers to confirm consistency and compliance.
• Closely monitor PMC and contactor procurement trackers ensuring deliveries supporting key dates for asset occupancy.
• Support PMCs and contractors for site coordination, installation and final handover of a assets for occupancy and revenue generation.
• Coordinate with the End-user for acceptance regimes concluding with transfer of furnished assets for beneficial use in accordance with defined requirements.
• Verify readiness for acceptance and start-up activities.
• Ensure punch list identification and closure processes for FF&E are effectively managed.
• Coordinate turnover packages and handover documentation.
• Facilitate Final Acceptance and project close-out activities.
• The position serves as the focal point between Engineering, Construction, Commissioning, Operations, Vendors, and Client representatives throughout project execution.

• Develop and implement furnishing strategies, execution plans, procedures, and schedules.
• Coordinate multidisciplinary installation and acceptance activities to ensure seamless furniture, fixture and equipment integration.
• Coordinate among numerous PMCs and contractor personnel.
• Ensure installation and acceptance targets and project milestones are achieved safely and efficiently.

• Coordinate with Engineering, Construction, QA/QC, Operations, HSE, Vendors, and Client teams.
• Participate in installation, commissioning meetings, readiness reviews, and management progress sessions.
• Interface with package vendors during manufacture, shipping, temporary storage and installation activities.
• Resolve technical issues impacting commissioning and acceptance schedules.

• Manage acceptance inspection activities with Client, PMCs and contractor for acceptance processes.
• Review and verify FF&E completion dossiers.
• Ensure timely closure of punch items and deficiencies.

• Ensure all installation activities comply with project HSE requirements and company procedures.
• Lead installation risk assessments, operations reviews, and Job Safety Analysis (JSA) activities.
• Ensure proper implementation of Permit-to-Work (PTW) systems.
• Promote a strong safety culture during installation and acceptance phases.
• Participate in incident investigations and implementation of corrective actions.

• Verify compliance with project specifications, installation procedures, and industry standards.
• Review fabrication records, installation reports, and completion documentation.
• Ensure proper documentation of installation results.
• Support quality audits and Client inspections.
• Ensure accurate as-built and turnover records are maintained.

• Education
  • Interior Design degree or diploma
• Preferred Certifications
  • PMP Certification
• Experience
  • Minimum 5 years of experience in the design, management of procurement and logistics and installation of furniture, fixtures and equipment. Proficiency in…