Receiving Clerk F&B

Responsibilities

• Receive all F&B and non-F&B deliveries (food, beverages, disposables, OS&E, etc.).
• Check quantity, weight, and quality against Purchase Orders (POs), Delivery Notes (DNs), and Invoices.
• Verify expiry dates, production dates, batch numbers, and product integrity.
• Reject damaged, expired, or non-conforming items in coordination with Procurement and Cost Control.
• Documentation & Recording
• Record all deliveries in receiving log and MC system.
• Stamp, sign, and date all invoices and delivery notes upon receiving.
• Ensure three-way match process: PO, Receiving, Invoice.
• Forward documents same day to Finance/Accounts Payable.
• Coordination & Communication
• Coordinate with Procurement on shortages, substitutions, or price discrepancies.
• Liaise with Storekeepers/Chefs on urgent receiving and immediate transfer to kitchen/store.
• Report discrepancies or variances (price, quantity, quality) daily to Cost Control.
• Compliance & Standards
• Ensure all deliveries comply with HACCP and food safety standards.
• Maintain receiving area cleanliness, organization, and pest-free condition.
• Ensure temperature checks for chilled and frozen items are recorded.
• Follow company policies on handling supplier credits, returns, and replacements.

• High school diploma or diploma in hospitality
• Minimum 2 years experience in F&B receiving role (restaurant, hotel, catering, or CPU).
• Basic knowledge of food safety, HACCP, and hygiene standards.
• Familiarity with Material Control systems or inventory software (Micros, Oracle, SAP, etc.).
• Strong attention to detail and ability to detect discrepancies.
• Basic math and documentation skills.
• Physically fit to handle lifting and moving deliveries.