Accounts Payable Supervisor

We Deliver the Goods

Competitive pay and benefits, including Day 1 Health & Wellness Benefits, Employee Stock Purchase Plan, 401K, Employer Matching, Education Assistance, Paid Time Off, and much more

Growth opportunities performing essential work to support America's food distribution system

Safe and inclusive working environment, including culture of rewards, recognition, and respect

Westlake Office – 1500 Solana Blvd, Building 3, Westlake, TX 76262

4 days in office / 1 day remote (typically Friday)

4–6 direct reports

Salary + 401(k) Matching

Eligible Day 1

The Accounts Payable Supervisor is responsible for overseeing daily AP operations, ensuring timely and accurate processing of payments, vendor communications, and financial documentation. This role manages vendor setup, audits, and resolving payment issues. In addition to financial tasks, the supervisor leads the AP team by scheduling meetings, managing time-off requests, training new hires, and handling performance evaluations. They also support broader accounting functions and serve as a backup when needed.

Provide day-to-day leadership, coaching, and performance management for the AP team (3+ years of direct supervisory experience required)

Approve Preauthorized Leases & Monthly Mileage Submissions

Review and validate accuracy of vendor repayment requests before processing

Oversee and manage daily AP transactions to ensure timely and accurate processing

Serve as the primary point of contact for vendors, handling inquiries and resolving issues on a daily basis

Complete Vendor Applications and Tax Documentation

Respond to internal and external Vendor Audit Requests

Research returned AP checks and coordinate reissuance or resolution

Process Stop Payment Requests

Maintain AP Vendor Master Data

Perform regular audits and research within the AP APEX system to ensure compliance and accuracy

Analyze AP aging reports each month to identify and resolve outstanding payables

Research and reconcile outstanding Check Registers

Prepare Semi-Annual Vendor Credit and Statement Letters

Present Travel Policies and Procedures to staff

Manage Fed Ex shipping logistics, including account maintenance and shipment tracking

Organize and facilitate Monthly AP Team meetings

Monitor staff schedules and ensure accurate timesheet submissions

Review and approve Time off Requests in accordance with company policy

Document and Update AP Procedures

Conduct Annual Employee Evaluations

Provide onboarding and training for new team members in AP and accounting functions

Provide Backup Support for AP and Accounting Departments during absences or high-volume periods

Performs other duties as assigned

Complies with all policies and standards