Accounts Payable Supervisor

Accounts Payable Supervisor

The Accounts Payable Supervisor is responsible for overseeing daily AP operations, ensuring timely and accurate processing of payments, vendor communications, and financial documentation. This role manages vendor setup, audits, and resolving payment issues. In addition to financial tasks, the supervisor leads the AP team by scheduling meetings, managing time-off requests, training new hires, and handling performance evaluations. They also support broader accounting functions and serve as a backup when needed.

Responsibilities:

• Provide day-to-day leadership, coaching, and performance management for the AP team (3+ years of direct supervisory experience required)
• Approve Preauthorized Leases & Monthly Mileage Submissions
• Review and validate accuracy of vendor repayment requests before processing
• Oversee and manage daily AP transactions to ensure timely and accurate processing
• Serve as the primary point of contact for vendors, handling inquiries and resolving issues on a daily basis
• Complete Vendor Applications and Tax Documentation
• Respond to internal and external Vendor Audit Requests
• Research returned AP checks and coordinate reissuance or resolution
• Process Stop Payment Requests
• Maintain AP Vendor Master Data
• Perform regular audits and research within the AP APEX system to ensure compliance and accuracy
• Analyze AP aging reports each month to identify and resolve outstanding payables
• Research and reconcile outstanding Check Registers
• Prepare Semi-Annual Vendor Credit and Statement Letters
• Present Travel Policies and Procedures to staff
• Manage Fed Ex shipping logistics, including account maintenance and shipment tracking
• Organize and facilitate Monthly AP Team meetings
• Monitor staff schedules and ensure accurate timesheet submissions
• Review and approve Time off Requests in accordance with company policy
• Document and Update AP Procedures
• Conduct Annual Employee Evaluations
• Provide onboarding and training for new team members in AP and accounting functions
• Provide Backup Support for AP and Accounting Departments during absences or high-volume periods
• Performs other duties as assigned
• Complies with all policies and standards