Executive Assistant

Foot Levelers, Inc. is the world’s leading provider of custom orthotics — proudly family-owned and proudly made in the U.S.A.

We’re a fast-moving wellness company on an exciting growth trajectory, supporting an ever-expanding network of chiropractors, physical therapists, and other medical professionals who rely on us to help their patients live pain-free, healthy lives.

Now, we’re looking for a truly exceptional Executive Assistant to the CEO — someone whip-smart, relentlessly organized, and naturally proactive. This role is not “just admin.” It’s a high-trust, high-impact position for someone who thrives on making things run smoothly, anticipates needs before they’re voiced, and knows how to operate with discretion, tact, and executive-level polish.

If you’re the type of person who sees what needs to happen and makes it happen — this might be your dream job.

As Executive Assistant to the CEO, you’ll serve as a key partner in maximizing executive efficiency, managing priorities, and ensuring the CEO is fully supported across daily operations and strategic initiatives.

You’ll be responsible for:

• Own and manage the CEO’s calendar with accuracy, urgency, and sound judgment
• Schedule meetings, resolve conflicts, and ensure the CEO’s time is protected and prioritized
• Manage inbox communications and coordinate timely follow-up when needed

• Plan and coordinate complex travel arrangements
• Support preparation for conferences, company events, and leadership meetings
• Ensure itineraries, materials, and logistics are organized and seamless

• Serve as a liaison between the CEO and internal teams, leaders, and external partners
• Draft and prepare professional communications, memos, and correspondence
• Support cross-department collaboration and ensure alignment on key priorities

• Track and follow through on executive projects to ensure deadlines are met
• Assist with business reporting, document preparation, and presentation materials
• Conduct research and light data analysis to support decision-making
• Prepare agendas, timelines, and supporting documents for executive and leadership meetings

• Handle sensitive matters with discretion, maturity, and impeccable integrity
• Maintain high standards of professionalism in every interaction

Our ideal candidate is sharp, reliable, and thrives in a fast-paced environment. You’re calm under pressure, energized by complexity, and proud of doing things the right way.

• 5+ years of experience supporting senior leadership (VP level and above); CEO support strongly preferred
• Proven ability to manage competing priorities and execute with speed and accuracy
• Exceptional written and verbal communication skills
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong organizational skills, attention to detail, and follow-through
• Ability to work on-site in Southwest Virginia

• Experience working in a manufacturing, healthcare, wellness, or fast-growth environment
• ERP experience and comfort navigating business systems
• Experience supporting board meetings or executive leadership meetings

• Proactive, resourceful, and solutions-oriented
• Extremely organized and detail-driven
• Confident, tactful, and emotionally intelligent
• Able to anticipate needs and act independently
• Discreet and trustworthy with confidential information
• Strong business curiosity — you want to understand the company, not just support it

This is a rare opportunity to step into a highly visible role with direct access to senior leadership in a company that is growing, stable, and mission-driven.

• A family-owned culture with strong values
• A company committed to quality, wellness, and innovation
• A team that works hard, moves fast, and genuinely cares about what we do