Deputy Clerk III

The City of Roanoke is seeking a Deputy Court Clerk III to perform clerical work in the Office of the Clerk of Circuit Court. Job responsibilities include but are not limited to issuing marriage licenses, subpoenas, and notary public applications; administering oaths; processing civil suits; inputting all data relating to documents filed in case files into automated indexing system; recording land records, assumed names certificates and military discharge paperwork;

and preparing a variety of simple and routine reports.

The successful candidate will scan and index deeds, wills, and other documents; attend court sessions; swear witnesses in; tag exhibits; record and transcribe proceedings; type abstracts of convictions for the Division of Motor Vehicles; and purchase office supplies. They will also be responsible for maintaining records retention schedules, serve as backup to Bookkeeping, and perform supervisory duties when required.

This position requires a high school diploma or general education degree (GED); four or more years of experience, preferably in the legal field, two or more at the level of Deputy Court Clerk II; or an equivalent combination of education and experience. Associates degree preferred.

The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer.

To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.

This is a non-exempt position.

Performs clerical work in the Office of the Clerk of Circuit Court.

• Assists the public, legal professionals and other government agencies with their requests and questions both in person and by phone
• Issues marriage licenses, subpoenas, and notary public applications
• Administers oaths
• Processes civil suits
• Inputs case file data into automated indexing and retrieval system
• Records land records, assumed names certificates and military discharge papers
• Provides copies of divorce decrees, wills, land records, marriages, court orders upon request
• Probates wills, indexes settlement of accounts, debts and demands, tax certificates and estate inventories
• Generates various reports
• Indexes and scans documents
• Purchases office supplies
• Maintains records retention schedules
• Serves as backup bookkeeper
• Records and releases civil and criminal judgments
• Types orders
• Attends court sessions, swears witnesses, tags exhibits and records and transcribes proceedings
• Collects fines
• Types abstracts of convictions for the Division of Motor Vehicles
• May be required to perform supervisory duties when needed

Performs supervisory duties when required. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma or general education degree (GED); four or more years related experience, preferably in the legal field, two or more at the level of Deputy Court Clerk II; or an equivalent combination of education and experience. Associates degree preferred.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports. Ability to speak effectively before groups of customers or employees of organization.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel;

reach with hands and arms; and talk or hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of…