Administrative Assistant II

Job Summary

The City of Roanoke is seeking an Administrative Assistant to perform a wide variety of progressive administrative work across varying departments related to the specialized function to which assigned. Responsibilities include preparing documents based on data obtained from records and other sources and processing them in accordance with prescribed procedures, compiling information for reports and transactions, assisting in the consolidation and presentation of data, maintaining files, mailing lists, and records including payroll and personnel information, preparing leave reports and monitoring leave usage, performing routine supply purchasing tasks, assisting in the preparation of the organizational budget, and serving as HR contact for a department.

This is a non-exempt position.

• Prepares documents based on data obtained from records and other sources and processes them in accordance with prescribed procedures
• Compiles information for reports and transactions and assists in the consolidation and presentation of data
• Prepares and maintains files, mailing lists and records including payroll and personnel information; prepares leave reports and monitors leave usage
• Conducts transactions with the public in matters requiring a detailed knowledge of rules, procedures, policies, precedents and activities
• Checks and reviews a variety of data for accuracy, completeness and conformance
• Composes routine correspondence and prepares reports from oral instructions
• Establishes databases to record and manipulate data and information
• Makes appointments and greets visitors
• Operates various office machines and equipment as required
• Performs routine supply purchasing tasks as necessary
• Issues permits and licenses
• Assists in the preparation of the organizational budget
• Takes and transcribes dictation, records minutes as necessary
• May serve as HR Contact for a department

This job has no supervisory responsibilities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• High school diploma or general education degree (GED) supplemented by courses in keyboarding and shorthand; one to three years experience and/or training in clerical/administrative work; or equivalent combination of education and experience.

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of the organization.

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear; occasionally required to stand and walk; must regularly lift and/or move up to 10 pounds.

The noise level in the work environment is usually moderate.

The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer.