Administrative Coordinator - Regular Part time - Care Management

Employment Status:
Part time Shift: Day (United States of America) Facility: 1906 Belleview Ave SE - Roanoke Requisition Number: R158891 Administrative Coordinator - Regular Part time - Care Management (Open)

• Serves as a resource for leadership and other members of the department. Provides direction, answers questions and resolves concerns, making appropriate recommendations for resources and contacts as needed.
• Facilitates payroll processes for staff using KRONOS. Tracks staff vacation time and enters hours into time/attendance system. Ensures accuracy of data and collaborates with system payroll representatives.
• Collaborates with Educators and management to facilitate licensed clinical staff licensure and regulatory compliance if applicable.
• Maintains databases and files, and effectively communicates with management team and other stakeholders.
• Participates in project management activities as assigned, including provision of clerical duties or higher-level involvement such as coordination of processes or events.
• May coordinate meeting rooms, catering, information, invitations, and appointments for events.
• Provides technical support.
• Utilizes computer skills to create and maintain department records, such as databases, spreadsheet files, PowerPoint presentations, QM data, and graphs. Ensures accuracy, production, and distribution.
• Collaborates with the data analyst on specialized projects to meet project deadlines.
• Composes and/or types correspondence. Provides support for production of a variety of written materials including agendas, minutes, and reports.
• Prepares monthly reports and assists in maintenance of contract files or other documents. Keeps files and reports in a confidential manner.
• Possesses excellent customer service and communication skills to work in a highly dynamic environment.
• Communicates with management, clinical staff, and other internal and external customers. Maintains effective written and oral communications with a diverse population.
• Job is performed in a normal office environment. Schedule is often interrupted, and workload priorities changed. Operates a variety of office equipment.
• Maintains confidential information. Handles difficult situations with tact and diplomacy.

• Education:
  
  Associate degree or equivalent combination of education or equivalent 4 years of experience required.
• Experience:
  
  Two years of experience in data collection and analysis and/or advanced secretarial support required. Experience in emergency services or physician practice setting preferred.
• Other
  
  Minimum Qualifications:
  
  Advanced computer skills with knowledge of a variety of software programs, including Microsoft Word, Excel, Access, word processing, spreadsheets and presentation or database software. Excellent communications and organizational skills required.

Carilion Clinic is an Equal Opportunity

Employer:

We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status. Carilion is a Drug‑Free Workplace. For more information on E‑Verify: carilionclinic.org/eoe-e-verify-and-right-work-policies.