Administrative Coordinator-Police & Security

Employment Status:
Full time Shift: Day Facility: 1906 Belleview Ave SE - Roanoke

• Provides administrative, scheduling, and customer service support to the Police and Security Department, administrative staff, QM, and clinical staff to ensure quality, efficient, and cost‑effective services.
• Provides direction, answers questions, resolves concerns, and makes appropriate recommendations as needed for the police and security department.
• Assists with Accounts Payable and Materials Management, , and clerical processes.
• Ensures data accuracy and collaborates with system departmental representatives.
• Processes invoices, requisitions, purchase orders, and contracts for TSG and works with the finance/accounting and materials management department.
• Coordinates and facilitates search warrant and subpoena requests from external law enforcement agencies for medical records, labs, and other documentation.
• Creates and maintains shared drive folders for invoice storage, spreadsheet files, and Word documents.
• Coordinates lost‑and‑found and lost patient property items, contacts patients to return property.
• Composes and/or types correspondence.
• Provides support for written materials including material management requests, contract cover sheets, and reports.
• Keeps files and reports confidential.
• Communicates with management, clinical staff, and other internal and external customers.
• Maintains effective written and oral communications with a diverse population.
• Operates various office equipment in a normal office environment where schedule interruptions and changing workloads occur.
• Handles difficult situations with tact and diplomacy while maintaining confidentiality.

• Education:
  
  Associate degree or equivalent, or four years of experience.
• At least two years of experience in data collection and analysis and/or advanced secretarial support.
• Preferred experience in emergency services or a physician practice setting.
• Advanced computer skills, including Microsoft Word, Excel, Access, spreadsheets, presentation, or database software.
• Excellent communication and organizational skills.

Carilion Clinic is an Equal Opportunity

Employer:

we provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status. Carilion is a Drug‑Free Workplace.

For more information or for individuals with disabilities needing special assistance with our online application process, contact the Carilion HR Service Center at 800‑599‑2537, 8:00 a.m. to 4:30 p.m., Monday through Friday.

For more information on E‑Verify: https://(Use the "Apply for this Job" box below).-policies

• Comprehensive Medical, Dental, and Vision Benefits
• Employer‑Funded Pension Plan (vested after five years; voluntary 403B)
• Paid Time Off (accrued from day one)
• Onsite fitness studios and discounts to Carilion Wellness centers
• Access to the Virgin Pulse health and wellness app
• Discounts on childcare
• Continued education and training opportunities