Administrative Assistant III; Part-Time, No

Job Description

City of Roanoke is seeking an Administrative Assistant III to perform a wide variety of progressive administrative work across varying departments. The role includes preparing documents from records and other sources and processing them in accordance with prescribed procedures, compiling information for reports and transactions, and assisting in consolidation and presentation of data. The successful candidate will prepare and maintain files, mailing lists, and records including payroll and personnel information;

prepare leave reports and monitor leave usage; perform routine supply purchasing tasks; and assist in the preparation of the organizational budget. The position may also serve as an HR contact for a department. This is a part‑time position with a target of no more than 25 hours per week.

The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer.

This is a non‑exempt position.

• Prepares documents based on data obtained from records and other sources and processes them in accordance with prescribed procedures.
• Compiles information for reports and transactions and assists in consolidation and presentation of data.
• Prepares and maintains files, mailing lists and records including payroll and personnel information; prepares leave reports and monitors leave usage.
• Conducts transactions with the public in matters requiring detailed knowledge of rules, procedures, policies, precedents and activities.
• Checks and reviews a variety of data for accuracy, completeness and conformance.
• Composes routine correspondence and prepares reports from oral instructions.
• Establishes databases to record and manipulate data and information.
• Makes appointments and greets visitors.
• Operates various office machines and equipment as required.
• Performs routine supply purchasing tasks as necessary.
• Issues permits and licenses.
• Assists in the preparation of the organizational budget.
• Takes and transcribes dictation and records minutes as necessary.

• High school diploma or general education degree (GED) supplemented by courses in keyboarding and shorthand.
• One to three years of experience and/or training in clerical or administrative work, or an equivalent combination of education and experience.

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Physical ability to sit regularly, use hands, reach with hands and arms, talk or hear, stand and walk occasionally, and lift or move up to 10 pounds. Vision ability to adjust focus.
• Work environment typically involves moderate noise level.