Department Secretary- Cardiology

Role Summary

Department Secretary performs secretarial and administrative support for multiple individuals within a cardiology department. Responsibilities include basic secretarial support such as typing correspondence, managing files, screening phone calls, distributing mail, operating a switchboard, processing and tracking data related to Accounts Payable, Payroll, and Attendance, taking minutes, and managing department reports. Works under general supervision, sets priorities, meets deadlines, and handles routine matters.

• Typing correspondence and composing letters with minimal errors in a timely manner.
• Managing files, maintaining and ordering office supplies, and establishing confidential records.
• Screening telephone calls, answering in a timely manner, ensuring proper transfer, and directing inquiries.
• Receiving and distributing mail, faxes, and electronic notifications.
• Distributing employee paychecks and processing department purchases.
• Managing data related to Accounts Payable, Payroll, Attendance, and departmental reports.
• Taking and recording meeting minutes.
• Proofreading documents, correspondence, and reports prepared by self or others.
• Preparing routine and non‑routine special reports, including gathering, summarizing data, and creating professional graphs and charts.
• Scheduling appointments and coordinating arrangements for meetings, conferences, and travel.
• Working with vendors to ensure maintenance of general office equipment.
• Greets and assists visitors in a professional manner.
• May be designated as a “changer” for time and attendance in the payroll system.

• High School graduate or GED required; 2‑year business or secretarial school preferred.
• Minimum of 2 years of secretarial work experience preferred.
• Excellent written and verbal communication skills, with appropriate use of grammar, spelling, and punctuation.
• Knowledge of office procedures and equipment.
• Strong organizational skills and self‑motivation.
• Proficient PC software skills in Microsoft Office Suite (word processing, spreadsheets, databases, and presentation software).
• Business writing skills, including the ability to compose documents, correspondence, agendas, minutes, and reports.

• Comprehensive Medical, Dental, and Vision Benefits.
• Employer‑Funded Pension Plan, vested after five years (Voluntary 403B).
  Paid Time Off (accrued from day one).
• On‑site fitness studios and discounts to Carilion Wellness centers.
• Access to our health and wellness app, Personify Health.
• Discounts on childcare.
• Continued education and training opportunities.

Carilion Clinic is an Equal Opportunity

Employer:

We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status. Carilion is a Drug‑Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process, contact Carilion HR Service Center at 800‑599‑2537, 8:00 a.m. to 4:30 p.m., Monday through Friday.

For more information on E‑Verify: https://(Use the "Apply for this Job" box below)./eoe‑verify‑and‑right‑work‑policies.