Department Secretary- Cardiology

Job Title:

DEPARTMENT SECRETARY - Cardiology

Employment Status: Full time
Shift: Day (United States of America)
Facility: 2001 Crystal Spring Ave - Roanoke CP01 Carilion Medical Center.
Requisition Number: R160851

The Department Secretary provides secretarial and administrative support for multiple individuals within the Cardiology department. Duties include typing correspondence, managing files, screening phone calls, distributing mail, operating a switchboard, handling Accounts Payable, Payroll, Attendance data, taking minutes, and preparing reports specific to the department. The role requires setting priorities, meeting deadlines, and handling routine matters under general supervision.

• Answers telephone in a timely manner and ensures proper transfer of calls to the appropriate staff.
• Receives and distributes mail/faxes/electronic notifications and employee paychecks.
• Composes and types letters and correspondence with minimal errors in a timely manner; may record meeting minutes.
• Establishes and maintains confidential files and records.
• Maintains and orders office supplies, working with vendors to ensure maintenance of general office equipment.
• Greets and assists visitors in a professional manner.
• Schedules appointments and coordinates arrangements for meetings, conferences, and travel.
• Proofreads documents, correspondence, and reports prepared by self or others.
• Prepares routine and non‑routine special reports, including gathering and summarizing data.
• Collects and assembles data, creating professional graphs and charts; may organize budget data and track information.
• Processes department purchases and ensures invoices are sent to Accounts Payable.
• May be designated "changer" for time and attendance in the payroll system.

• Education: High School Graduate or GED required; 2‑year business or secretarial school preferred.
• Experience: 2 years of secretarial work preferred.
• Licensure, Certification, and/or Registration: NA
• Excellent written and verbal communication skills, with appropriate use of grammar, spelling, and punctuation.
• Knowledge of office procedures and equipment.
• Strong organizational skills and self‑motivation.
• Proficient in Microsoft Office Suite (word processing, spreadsheets, database, and presentation software). Business writing skills proven by composing documents, correspondence, agendas, minutes, and reports.

This job description is intended to be a representative summary of the major responsibilities and accountabilities performed by incumbents in this role. Incumbents may be required to perform job‑related tasks other than those specifically presented in this description.

• Comprehensive Medical, Dental, & Vision Benefits
• Employer Funded Pension Plan, vested after five years (Voluntary 403B)
• Paid Time Off (accrued from day one)
• Onsite fitness studios and discounts to our Carilion Wellness centers
• Access to our health and wellness app, Personify Health
• Discounts on childcare
• Continued education and training

Carilion Clinic is an Equal Opportunity

Employer:

We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status. Carilion is a Drug‑Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at 800‑599‑2537, 8:00 a.m. to 4:30 p.m., Monday through Friday.

For more information on E‑Verify: https://(Use the "Apply for this Job" box below).-policies