Sr. Executive Secretary; VDH
Listed on 2026-07-04
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Administrative/Clerical
Healthcare Administration, Clerical, Office Administrator/ Coordinator, Administrative Management
Sr. Executive Secretary
Consider joining the Virginia Department of Health as we foster healthy and resilient communities. This is your opportunity to serve the public in the Administration Department at the Roanoke City/Alleghany Health District.
Description:
This position is mission critical because it provides essential support for the leadership team for the Roanoke City and Alleghany Health District (RCAHD). This position is responsible for coordinating daily communications with the local health department, Central Office, and external stakeholders including local government officials; managing complex calendars and meeting agendas/minutes for the RCAHD leadership team operating under VDH guidelines; responding to constituent inquiries;
performing reception duties; and serving as an information resource for staff within the district.
Job Duties:
Administrative Support
• Schedules meetings, presentations and speaking engagements with internal and external officials and organizations.
• Prepares agendas for senior management and leadership team meetings.
• Answers, screens and directs phone calls and messages.
• Provides all administrative support duties for assigned supervisor(s).
• Delivers direction and assistance with coordination of projects to office support staff. Program Support
• Maintains confidentiality to support the programs policies and procedures.
• Completes reports in accordance with program metrics and established guidelines.
• Transcribes confidential reports and associated documents following policies and procedures. Sends out preliminary and final reports Records Management
• Manages and maintains all information related to work unit or program schedules, files and requests.
• Maintains all office records and updates appropriate databases.
• Receives and ensures correct placement of all programs related materials and updates database. Customer Service
• Provides appropriate levels of customer service to clients and customers using courteous, friendly and tactful services.
• Actively listens to others, uses calm, patient, non-condescending tone and is solution oriented.
• Assures customer needs are addressed in a timely manner following all state and district guidelines. May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor. May be required by VDH to adjust work hours, location, and job duties and participate in training to meet public health business needs, including emergencies.
If this position is designated as a mobile worker, this includes both working in the field and teleworking at an alternate location when not in the field or during an emergency closing. You may be required to periodically come into your assigned office to attend meetings or training.
The Virginia Department of Health (VDH) is dedicated to protecting and promoting the health of Virginians. The VDH is made up of a statewide Central Office in Richmond and 35 local health districts.
Who We Are:
The Roanoke City and Alleghany Health Districts (RCAHD) are two health districts in the Commonwealth of Virginia under the Virginia Department of Health and employ approximately 140 staff. RCAHD encompasses the cities of Covington, Roanoke, and Salem and the counties of Alleghany, Botetourt, Craig, and Roanoke.
What We Do:
RCAHD, which provides services from nine office locations, serves a combined population of over 278,400 people throughout both rural and urban environments and works to promote and encourage healthy behavior, protect the public against environmental hazards, prevent epidemics and the spread of disease, respond to disasters, assist communities in recovery and assure the quality and accessibility of health services for all members of the communities.
The Virginia Department of Health offers 13 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave. VDH requires all Health-Care Personnel (HCP) to provide documentation of immunization or evidence…
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