Executive Administrative Assistant

Executive Administrative Assistant

The Executive Administrative Assistant provides high-level administrative and executive support to the Vice President for Health Sciences and Technology and the Executive Director of the Fralin Biomedical Research Institute (FBRI). The role requires exceptional organizational skills, sound judgment, discretion, and professionalism in a fast-paced, highly visible environment.

• Manage executive priorities and facilitate effective communication.
• Coordinate the complex schedule of the Executive Director.
• Ensure the smooth operation of the executive office.
• Collaborate with senior university leaders, faculty, staff, external partners, donors, government officials, and visitors while maintaining strict confidentiality and attention to detail.

• Significant experience providing executive-level administrative support to senior leaders, executives, or administrators.
• Demonstrated experience managing complex calendars, scheduling priorities, and executive meetings.
• Experience working effectively in a demanding, fast-paced environment.
• Possesses a high level of organization and time management skills, with the ability to manage time-sensitive and competing priorities.
• Excellent communication and interpersonal skills, with strong attention to grammatical accuracy and precision in written and oral communications, and the ability to interact respectfully with all individuals.
• Demonstrated project coordination and administrative project management experience.
• Proven ability to cultivate positive working relationships, foster a team-based approach, and gain the trust and respect of all levels of internal and external constituencies.
• Demonstrated ability to work with sensitive and confidential matters and perform duties with a high level of professionalism, confidentiality, flexibility, discretion, judgment, diplomacy, and tact.
• Experience using Microsoft Office Suite; proficiency using Outlook scheduling and mail tools.
• Demonstrated program or project management skills and/or experience.

• Degree or specialized training and significant experience equivalent to a graduate degree.
• Prior work experience in a higher education and/or research environment.

Pay Band: 4
Overtime Status:
Non-Exempt, eligible for overtime
Appointment Type:
Restricted
Salary:
Starting at $55,000, commensurate with experience
Hours per week: 40
Review Date: 7/20/2026

The successful candidate will be required to have a criminal conviction check.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Brittany Shelton  during regular business hours at least 10 business days prior to the event.