Deputy Clerk II

The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer.

This is a non-exempt position.

Performs clerical work in the Office of the Clerk of Circuit Court.

• Assists the public, legal professionals and other government agencies with their requests and questions both in person and by phone
• Issues marriage licenses, subpoenas, and notary public applications
• Administers oaths
• Processes civil suits
• Inputs case file data into automated indexing and retrieval system
• Records land records, assumed names certificates and military discharge papers
• Provides copies of divorce decrees, wills, land records, marriages, court orders upon request
• Probates wills, indexes settlement of accounts, debts and demands, tax certificates and estate inventories
• Generates various reports
• Indexes and scans documents
• Purchase office supplies
• Maintain records retention schedules
• Serves as backup bookkeeper
• Records and releases civil and criminal judgments
• Types orders
• Attends court sessions, swears witnesses, tags exhibits and records and transcribes proceedings
• Collects fines
• Types abstracts of convictions for the Division of Motor Vehicles.

This job has no supervisory responsibilities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma or general education degree (GED); three or more years experience, preferably in the legal field, two of which are at the level of Deputy Clerk I; or equivalent combination of education and experience. Associates degree preferred.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports. Ability to speak effectively before groups of customers or employees of organization.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and walk.

The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.