Administrative Assistant - Department of Surgery

Employment Status:
Full time

Shift: Day (United States of America) Facility: 1906 Belleview Ave SE
- Roanoke Requisition Number: R162475

Administrative Assistant
- Department of Surgery (Open)

• Provides administrative support to Vice President(s), Physician Chair, and department leadership.
• Manages complex calendars, schedules meetings, and coordinates travel arrangements.
• Prepares correspondence, reports, presentations, and other confidential materials.
• Screens calls, manages communications, and routes information appropriately.
• Prioritizes competing demands and ensures timely completion of tasks and projects.
• Maintains confidential files and sensitive information.
• Manages office supplies, equipment, and purchasing processes.
• Prepares and tracks budgets, expenses, and accounts payable documentation.
• Creates and maintains databases, spreadsheets, and reports.
• Navigates internal systems.
• Coordinates meetings, conferences, and events, including preparation of materials.
• Supports payroll processes and timekeeping functions as assigned.
• Assists with research, reporting, and administrative projects.
• Coordinates communications such as newsletters and organizational updates.
• Supports community partnerships, events, and organizational initiatives.
• Organizes employee recognition and departmental events.
• Maintains professionalism and effective communication with all stakeholders.
• Has excellent customer service and interpersonal skills.

• Education:
  
  Associate degree required or 2 years of experience may be considered in lieu of degree.
• Experience:
  
  Minimum of 5 years of administrative assistant or related experience required.
• Licensure, Certification, and/or Registration:
  None.
• Life Support:
  Not required.
• Other
  
  Minimum Qualifications:
  
  Strong customer service orientation and advanced business writing skills. Proficiency in Microsoft Office applications. Excellent communication, organizational, and grammar skills. Ability to manage multiple priorities and maintain confidentiality.

$18.70 - $26.18 Employee pay is based on a variety of factors, including qualifications, credentials, education, and prior work experience. The compensation range does not include benefits or pension plan.

Carilion understands the importance of prioritizing your well-being to help you develop and thrive. That’s why we offer a well-rounded benefits package, and many perks and well-being resources to help you live a happy, healthy life - at work and when you’re away. When you make your tomorrow with us, we’ll enhance your potential to realize the best in yourself.

• Comprehensive Medical, Dental, & Vision Benefits
• Employer Funded Pension Plan, vested after five years (Voluntary 403B)
• Paid Time Off (accrued from day one)
• Onsite fitness studios and discounts to our Carilion Wellness centers
• Access to our health and wellness app, Personify Health
• Discounts on childcare
• Continued education and training

In our workplace, we're devoted to the success of our employees. No matter where you are in your career, we will help you continue to learn, grow, and share your knowledge with others.

Join us and begin your career in a place where every day is a new adventure of creating the future of health care.

A not-for-profit, mission-driven health system built on progress and partnerships.

Carilion Clinic is an Equal Opportunity

Employer:

We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status.

Carilion is a Drug-Free Workplace.