Executive Secretary; VDH

Executive Secretary

Title:

Executive Secretary (VDH
02592)

State Role

Title:

Admin and Office Spec III

Hiring Range: $53,760 to $58,190

Pay Band: 3

Agency:
Virginia Department of Health

Location:

ROANOKE HQ

Job Duties

Consider joining the Virginia Department of Health as we foster healthy and resilient communities. This is your opportunity to serve the public in the Environmental Health Program at the Roanoke City/Alleghany Health District. Position

Description:

Independently performs a variety of secretarial support tasks such as typing, filing, reception, scheduling appointments, making reservations, sorting mail and transcribing, in direct support of a manager or higher level administrative, technical or professional. Work tasks regularly require discretion and interpretation of policies, procedures or processes. May provide guidance to other staff as an information resource. May conduct research and assemble information on behalf of another administrative, technical or professional staff member.

Position Duties:

• Administrative Support
• Provides direction, oversight and organization of administrative functions.
• Confirms smooth, timely and confidential flow of all communications and documents.
• Schedules meetings and events- provide logistical support, record meeting minutes and keep schedule organized.
• Ensures timely and confidential flow of all communication to include, but not limited to: letters, business documents, correspondence and forms.
• Provide telephone, email and guest support.
• May train other support staff.
• Creates and maintain a performance-based culture that supports policies and procedures.
• Program Support
• Provides district or office support which may include, maintaining leave reporting forms, calendars, and the primary timekeeper for all employees.
• May serve as an active member of office or district's emergency operations center.
• Provides assistance with IT issues to support the district or office.
• Develops and maintains organized filing system to support needs.
• Cultivates and manages a process to monitor the work unit's compliance with all assigned deadlines and projects.
• Customer Service
• Demonstrates appropriate levels of customer service to all clients.
• Assures customer needs are addressed in a timely manner in accordance with state and district guidelines.
• Respects and promotes the expression of diverse perspectives.

The Virginia Department of Health (VDH) is dedicated to protecting and promoting the health of Virginians. The VDH is made up of a statewide Central Office in Richmond and 35 local health districts.

Who We Are:

The Roanoke City and Alleghany Health Districts (RCAHD) are two health districts in the Commonwealth of Virginia under the Virginia Department of Health and employ approximately 140 staff. RCAHD encompasses the cities of Covington, Roanoke, and Salem and the counties of Alleghany, Botetourt, Craig, and Roanoke.

What We Do:

RCAHD, which provides services from nine office locations, serves a combined population of over 278,400 people throughout both rural and urban environments and works to promote and encourage healthy behavior, protect the public against environmental hazards, prevent epidemics and the spread of disease, respond to disasters, assist communities in recovery and assure the quality and accessibility of health services for all members of the communities.

The Virginia Department of Health offers 13 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave. VDH requires all Health-Care Personnel (HCP) to provide documentation of immunization or evidence of immunity to the following: hepatitis B, measles, mumps, rubella, and varicella; a…