Project Coordinator

Tampa, FL, United States

• Job Type: Unbefristet
• Job Family: Vertrieb

We are looking for a Project Manager to join our team in Gexpro located in Tampa, FL!

Summary:

The Project Coordinator is an entry level role that will learn the projects program and branch operations through a series of work‑related assignments. The Project Coordinator will gain practical hands‑on experience and will help support a Project House and Outside Sales teams. Will help facilitate the management of projects from the front to the end.

• Train on all aspects of the Projects process including but not limited to quoting new projects, project management, and projects outside sales
• Assist in reviewing bid packages and all the requirements surrounding the package.
• Format customer request into a standardized Project House spreadsheet for bid review
• Break down bid package and issue Request for Quotes (RFQ’s) to vendors for project quotation levels while communicating deadline, project information, and any additional pertinent information available
• Enter purchase orders and customer sales invoices
• Assist in loading requests, drawings and specs into the projects shared drive and assign the job in Job Management
• Verifies submittal reviews for acceptance
• Assist Project Managers with any other tasks as requested, including expediting, order entry, handling returns and freight claims
• Correspond with vendors, customers, and project team to advise of shipping schedule, back orders, customer complaints, issues, etc.
• Assist in accumulating, preparing and distributing submittal packages and owners manuals
• Other duties as assigned

Job Duties Disclaimer: The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time.

The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrate commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Rexel USA.

• No experience required
• Prior experience in customer service, project management, or electrical distribution industry a plus
• High School or GED - Required

• Desire to learn and become an expert in the field
• Excellent interpersonal skills with the ability to interact effectively with other employees, customers, and vendors
• Must be able to be successful and productive in a fast‑paced environment
• Excellent written and verbal communication skills
• Proficient computer skills with demonstrated experience with Microsoft Office (Excel), Business Objects, automated order entry systems and other internet‑based tools
• Adobe 9 experience preferred
• Highly organized with ability to prioritize and manage multiple tasks and tight deadlines
• Demonstrate high energy and passion for exceeding customer expectations; strong desire to go above and beyond
• Proven problem solver with strong attention to detail
• Self‑motivated

• Sit:
  Must be able to remain in a stationary position - Constantly – at least 51%
• Walk:
  Must be able to move about inside/outside office or work location - Frequently – 21% to 50%
• Use hands to finger, handle, or feel:
  Operates a computer and other office machinery - Constantly – at least 51%
• Stoop, kneel, crouch, or crawl:
  Must be able to crouch down to stock shelves, pick up boxes, or position oneself to maintain computers in the lab/under desks/in server closet - Occasionally – up to 20%
• Talk, hear, taste, smell:
  Must be able to use senses to effectively communicate with co‑workers and clients and detect hazardous conditions - Constantly – at least 51%

• Up to 10 pounds - Frequently – 21% to 50%
• Up to 25 pounds - Frequently – 21% to 50%
• Up to 50 pounds - Occasionally – up to 20%
• Exposed to unpleasant or…