Event Coordinator, Entertainment & Gaming

Own customer (PX) education workshops and college-partner execution liaison, so clinics and events run flawlessly and generate meaningful customer and college engagement and outcomes.

Core Functions / Accountabilities PX Workshop Management — schedule Spring/Fall PX events; publish timelines; manage speakers/travel/hotels; ensure branded content and on-site readiness.

College & Clinic Liaison — serve as point of contact to colleges/clinics; handle clinic training, communications, and stipend management.

Logistics, Set-Up & Package Tracking — own end-to-end shipments (kits/booth/print), confirm deliveries.

Registration & Marketing Coordination — coordinate with Marketing and CS to drive registration and ensure accurate attendee data; reconcile attendance vs. registration.

Reporting & ROI — deliver post-event ROI reporting (attendance, costs, outcomes) and share survey insights with leadership within SLA.Measurables (Scorecard)
PX attendance targets achieved by season
100% stipend/liaison requests processed on time

Zero missed shipments; all events pass setup checklist

Registration/attendance reconciliation within 48 hours post-eventROI reports delivered within 1 week post-event with insights and actions

Key Responsibilities Coordinate PX workshop speakers, travelers, and eligible customer travel; manage hotel negotiations and meeting-space needs.

Collect final slide decks; confirm required slides/tools are included; support on-site AV and timing/run-of-show.

Execute customer-outreach efforts (calling radius, surveys, scripts) with Posture Specialists; prepare name tags and workshop kits per SOP.Serve as College Liaison POC (account questions, Grad Pack orders, product guidance).Summarize post-workshop survey results; track trends and present recommendations.

Ensure each event adheres to company brand standards and provide feedback to event management, speakers and travelers.

Qualifications (Required)3–5+ years in event coordination, training/workshop delivery, or higher-ed partner support

Strong logistics, communication, and customer-service skills

Comfortable managing multiple stakeholders (speakers, colleges, clinics, travelers)
Higher-ed/college liaison or clinic-operations experience

Volunteer/intern coordination for events; event-tech/registration tools

Demonstrated ability to translate surveys/feedback into actionable improvements

Core Values You’ll Live Customer Obsession
• Collaboration/Team First
• Rudy
• Accountability/Ownership
• Pursue Excellence
• Execution (GSD)
We know great candidates won’t meet every qualification listed. If you’re excited about this role and believe you can excel, we encourage you to apply—even if your experience doesn’t check every box.
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