Assessment Specialist-PT

The Assessment Specialist supports the clinical and operational functions of Tandem Behavioral Health by assisting with assessments, treatment plans, and authorization requests. This role mayalso be tasked with review of DAP notes, chart audits, and discharge summaries. This role ensures high-quality, evidence-based care, regulatory compliance with Virginia Medicaid and DBHDSstandards.

Key

Duties & Responsibilities Referral & Intake Coordination Conduct screenings, admissions, referrals, and assessments.

Completion of Initial Treatment Plan Ensure that document is complete in its entirety in preparation for intake appointments.

Authorizations Complete Continued Stay requests, as clinically appropriate

Complete Initial Authorization requests for initiation of services

Follow up on the status of authorization requests, as needed

Input authorization approvals into the EHRFollow up on discrepancies with authorization requests

Documentation & Records Ensure timely completion of discharge summaries

Approve and monitor Client Service Plans.

Develop and update Individualized Service Plans (ISPs).Submit and/or approve all clinical documentation, including progress notes, treatment plans, and assessments, within 24 hours, in compliance with Virginia Medicaid guidelines.

Maintain accuracy and confidentiality of client records.

Participate in Peer-to-Peer reviews, as needed

Operations &;
Compliance Ensure compliance with Medicaid, DBHDS, and internal policies.

Follow procedures for grievances/complaints and abuse/neglect/exploitation reporting.

Maintain organized digital records and contribute to risk management documentation.

Initiate, conduct, assign, and follow up on all investigations of client abuse, neglect, and/or exploitation.

Conduct pre-service and in-service staff training, as needed.

Track, monitor, and approve time off requests and timecards for direct reports.

Assist with audit and accreditation visits as needed

Qualifications

Master’s degree in social work, Counseling, Psychology, or related field required; license orlicense-eligible (LCSW, LPC, LMFT, etc.) preferred.

Minimum 2–3 years of experience in behavioral health or substance use disorder treatment.

Knowledge of Virginia Medicaid guidelines, DBHDS regulations, and clinical documentation standards.

Supervisory or team lead experience strongly preferred

Valid Virginia driver’s license with current DMV driving record.

Certifications required: CPR, First Aid, and Behavior Modification.

Skills & Competencies Strong organizational and time-management skills with ability to multitask.

Strong clinical assessment, treatment planning, and documentation skills.

Ability to supervise, coach, and motivate staff effectively.

Excellent organizational, time-management, and problem-solving abilities.

Strong interpersonal and communication skills, both verbal and written.

Ability to manage confidential information with discretion.

Excellent verbal and written communication skills.

Attention to detail and accuracy in documentation.

Proficiency in Microsoft Office Suite, Google Workspace, and fax/email systems.

Ability to work collaboratively with clinical, administrative, and leadership staff.

Able to de-escalate stressful situations.

Reporting Structure

Reports to:

Clinical Supervisor Direct Support to: N/ACollaborates with:
Part-time Clinical Coordinator, Counselors, HR/Marketing Coordinator Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonableaccommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear.

The employee frequently is required to use hands or finger, handle, or feel objects, tools,or controls. The employee is occasionally required to stand; walk; sit; reach with hands andarms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally liftand/or move up to 25 pounds. Specific vision abilities required by this position include close

Tandem Behavioral Health vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

Note This job description in no way states or implies that these are the only duties to be performed bythe employee(s) incumbent in this position. Employees will be required to follow any…