Payroll Coordinator

Onsite :
Robinson IL Plant

Summary:

This position reports to the Plant Controller and supports approximately 950 hourly employees within the site.

At each facility, the processing of the hourly payroll is a key operational/accounting role. This role ensures that all accounting, pay, and operational controls are in place and provides the needed controls around this critical area of the plant operation.

The Payroll Coordinator will work flexible hours within a week based on the deadlines or deliverables for this role or task assigned by the Controller. This flexibility may include weekends and holidays, particularly if a holiday falls on a Monday.

Primary responsibilities:

Serve as fully trained Payroll Coordinator by overseeing the editing and verification process of the hourly workforce daily time punches into the Hershey automated payroll process

Process the bi-weekly payroll for the plant hourly employees as well as process biweekly payroll accruals and weekly payroll for the contingent workforce

Ensure that all Sarbanes Oxley controls are in place and functioning adequately throughout the entire year

Process all payroll deductions and additional earnings on a timely basis

Assist with the tracking process for hourly attendance within the prescribed plant policy

Be onsite to assist EEs with payroll questions and respond to questions submitted through Service Now

Process incoming garnishment orders, garnishment remittances (payments), and set-up new vendors

Serve as SME regarding ad hoc request related to payroll by attending meetings, pulling payroll data, providing input/perspective on payroll rules/policies and other on, behalf of Finance/Controller.

Assist with annual/periodic wage updates for Hourly EE s by updating spreadsheets for IS and HR to ensure new wage structures are complete based on desired deadline

Minimum knowledge, skills and abilities required to successfully perform major duties/responsibilities:

General knowledge of payroll and accounting principles (GAAP) preferred, but not required

Strong communication skills, written and verbal skills with the ability to effectively address all levels within the organization

Strong organizational and planning skills

Ability to maintain the highest levels of confidentiality

Demonstrated ability to manage multiple projects

Strong attention to detail and problem-solving skills

Demonstrated ability to work in a fast-paced environment

Minimum

Education and Experience Requirements:

High school diploma or GED required

Associates degree or equivalent education and/or experience preferred, but not required

Strong attention to detail and organization skills required

Proficient with Microsoft Office applications including Word, and Excel required

1-2 years automated time and attendance system experience and/or General Accounting experience preferred, but not required

Understanding of how employee attendance practices impact payroll (FMLA, STD, Vacation, etc.) preferred

SAP experience is preferred, but not required