Facilities Secretary .2B – Facilities Operations Center; FOC

Overview

Job Description: FACILITIES SECRETARY

Location:

Facilities Operations Center (FOC) 12 Month Schedule Full-Time – 8 hours/day;
Monday-Friday  Salary $17.16/hr. per RSPA Master Agreement for Classification II

• High School Diploma with excellent command of the English language.

• General office experience preferred

• Strong computer skills and aptitude to learn software programs used in this position.

• Experience in administration of a data based work-order management system preferred.

• Ability to interact positively with school/community.

• Ability to handle a multitude of responsibilities minimal supervision.

• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

REPORTS TO: Manager of Facilities Operations

JOB GOAL: To assist with the efficient operation of an automated work order system for the Maintenance and Grounds Department.

The performance responsibilities listed below represent an overview of the responsibilities for this position.

• Serves as secretary for the Maintenance and Grounds Department and provides clerical support, as directed by Manager.

• Greets visitors and answers phones promptly and courteously.

• Assists with district wide Facilities work order system.

• Prepares and distributes records of preventative and corrective maintenance activities.

• Creates and processes all facilities purchase orders.

• Maintain regulatory compliance paperwork, and facility inspection reports; distributes as requested.

• Prepares budget cards reconciliation date for review.

• Maintain Fuel Master Fule Management System and faciliatate Prokee access for employees.

• Coordinates animal trapping as needed.

• Assistis Facilities Scheduling Secretary as needed.

• Provide administrations support as needed, which may include date entry, filing, and maintaining office supplies.

• 12 Month Position

• 8 hours per day

• Salary and benefits as per RSPA Master Agreement for Classification II Clerical Positions.

• An employee working in this assignment will be required to sit for long periods of time and work on a desktop computer.

• Data entry and record search is a large part of the duties of this position and repetitive hand motion will be required.

Microsoft Office Current District Version:
Intermediate Word and Excel, and PowerPoint; and Office Basic Outlook; OPAC Clerical Skills Assessments in:
Bank Deposits/Petty Cash;
Customer Service Phone Skills;
Numeric/Alpha/Record Locator Tests, Sentence Clarity, and Spelling. Encounter Software:
Interpersonal/Teamwork Assessment

Notice of Nondiscrimination – Rochester Community Schools does not discriminate on the basis of race, color, religion, national origin, creed or ancestry, age, sex, marital status, height, weight, familial status, arrest record or physical and mental disabilities in accordance with the Elliot-Larson Civil Rights Act (ELCRA) MCL 37.2206, Persons with Disabilities Civil Rights Act (PWCRA), MCL 37.1206, Title II, Title VI, and Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendment Act of 1972, the Age Discrimination in Employment Act and the Immigration Reform and Control Act of 1986 (8U.S.C., Section 1324A Et.

Seq.) and Section 504 of the Rehabilitation Act of 1973. In addition, individuals will not be excluded from, or be denied, the benefits of participation in any program or activity for which the Board of Education of the Rochester Community School District is responsible on the basis of such characteristics. Rochester Community Schools has designated the following individuals as Compliance Coordinators at 52585 Dequindre Rd.,

Rochester, MI 48307. Title II and Section 504 — Students:
Pasquale Cusumano, Assistant Superintendent of Secondary and Adult Education, (248) 726- 3131;
Equal Employment Opportunity/Section 504 for non-students:
David Murphy, Assistant Superintendent of Human Resources, ;
Title IX Coordinator:
David Murphy, Assistant Superintendent of Human Resources, . Adopted: 4/15/02 Revisions: 9/18/2018, 10/20/23

Rochester Community Schools