Procurement Analyst Job Rochester Hills area,Michigan USA,Government

Under general supervision, this position assists the overall operations of the Purchasing Division by working with departments to coordinate the procurement of materials, supplies, equipment and services needed for departments in order to support City operations. This position independently performs the full range of procurement duties, including developing quotes, bids, request for proposals, contractor negotiations, contract development and provides contract administration assistance to departments.

The work has aspects requiring the interpretation and application of policies, procedures and regulations. This position receives only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the City.

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned.

Coordinates and performs professional-level administrative and programmatic work in procurement, solicitation development, and contract administration.

Researches and develops detailed product and/or service specifications and establishes contract terms; confers with department staff to resolve questions regarding intent and expected use of goods and services, specification definitions and scope of work statements.

Prepares, reviews, and administers the procurement process which includes but is not limited to: the development and the issuance of solicitations including quotes, bids, and requests for proposals while ensuring legal and contractualprovisionsare included to protect City interests,the issuance of addendums, meeting notes;conducting public openings;analyzes and facilitates the evaluation of responses and awards, and coordinatingmulti-departmental procurements.

Negotiates contract terms, conditions and pricing; prepares and/or reviews contract documents while ensuring legal requirements are incorporated and enforced; coordinates and confers with legal counsel as needed and/or Procurement Manager as needed.

Conducts research relative to products, services, and suppliers.

Creates procurement documents and purchase recommendations for City Council award authorization.

Attends/leads meetings, including pre-bid and post-bid debriefings.

Maintains the purchasing module of the City’s integrated financial system; administers all purchase order approvals and inquiries and year-end processes; develops reports and processes, which includes reviewing and approving all purchases through the City’s integrated financial system purchase order module.

Develops Citywide purchasing programs by working with vendors.

Provides training, guidance and technical assistance to City staff regarding the purchasing financial modules and other

City programs.

Assists department with the administration of purchasing related contracts.

Assists with the review and administration of the procurement card program as needed.

Uses the City’s integrated financial system to generate blanket purchase orders, or purchase orders from assigned requisitions and distribution to internal and external customers as needed.

Processes the Procurement Manager’s blanket purchase orders or purchase orders in the City’s integrated financial system, as assigned, to maintain internal controls and distributes to internal and external customers as needed.

Coordinates e-procurement programs.

Promotes positive, productive work relations with City employees, elected and appointed officials, representatives from other organizations, and the general public.

Serves as a liaison to employees, the public, private organizations, government…