Administrative Assistant Enrollment Operations

Position:

Administrative Assistant for Enrollment, Advancement, Operations

Location: Rochester, MI

Job : 5274

# of Openings:0

The Administrative Assistant plays a key role in enrollment management and advancement efforts as well as supporting the operations of the school. The position serves as a welcoming first point of contact for families and visitors, ensures smooth office operations, and provides administrative support for admissions and development initiatives.

• Enrollment & Admissions Support: manage inquiry process for prospective families, maintain enrollment database, assist with application processing and onboarding, coordinate open houses and school tours, partner with leadership to ensure a positive admissions experience.
• Advancement & Development Support: provide admin support for fundraising and advancement initiatives, assist with gift entry, acknowledgments, donor database, plan and execute advancement events, assist with marketing materials and social media updates.
• Office & Secretary Duties: assist with the front office, answer phones, greet guests, handle student needs, provide clerical assistance to faculty and staff in the absence of the school secretary, perform other duties as assigned.

• Strong commitment to Catholic education and the mission of Holy Family Regional School.
• Excellent communication skills, including written, verbal, public speaking, and presentation.
• Strong organizational, communication, and interpersonal skills.
• Proactive and able to anticipate the needs of a school.
• Proficiency in Google Workspace and/or Microsoft Office.
• Experience with databases or student information systems preferred (e.g., FACTS).
• Discreet and trustworthy with sensitive information.

• Associate or bachelor’s degree preferred.
• School experience preferred.
• Enrollment experience preferred.

Full‑time hourly position, primarily during school hours with occasional evenings or weekends to support events.