SMTD Admissions & Recruitment Assistant
Listed on 2026-07-30
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Administrative/Clerical
Office Administrator/ Coordinator, Data Entry, Clerical, Admin Assistant
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Job Title: Admissions & Recruitment Student Assistant — School of Music, Theatre and Dance
Department: Oakland University School of Music, Theatre and Dance (SMTD)
Hours: 10-20 hours/week, flexible scheduling around class schedule. Responsibility amount varies following recruitment and audition timelines. Some periods may be slower while others are much heavier.
Position Overview:
SMTD is seeking a detail-oriented student worker to support admissions, recruitment, and outreach efforts. This role assists with audition-cycle logistics, recruitment event materials, and general administrative support for the department's admissions operations. Great opportunity for a student interested in higher ed administration, arts administration, or marketing/communications.
Responsibilities:
- Assist with communication, scheduling, and operating the "Be a Major for a Day" program for SMTD
- Assist with data entry and organization for audition scheduling and applicant tracking
- Help prepare recruitment materials (flyers, social content, event signage) for auditions and recruitment events (e.g., festivals, open houses)
- Support communication with prospective students and families (email correspondence, scheduling confirmations)
- Assist with light data organization for faculty-facing audition reporting
- Provide on-site support at audition days and recruitment events as needed
- Other administrative tasks as assigned
Qualifications:
- Currently enrolled OU student in good standing
- Strong attention to detail and organizational skills
- Comfortable with Microsoft Office/Google Workspace; experience with Canva, spreadsheets, or CRM/database tools a plus
- Reliable, punctual, and able to maintain confidentiality with sensitive student records
- Interest in music, theatre, dance, or arts administration a plus but not required
- This position involves access to sensitive/protected student data (FERPA-covered records). Candidate must agree to data handling policies before starting.
- Some evening/weekend availability may be needed for recruitment events and audition days.
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