Facilities Manager Job Rochester area,Michigan USA,Management

Facilities Manager

The Facilities Manager is responsible for overseeing, managing and directing the day-to-day for the Facilities Services team. This includes but not limited to, the coordination and management of capital projects and Facilities capital renovations, such as monitoring of contract administration and overseeing the planning, design, bidding, construction, and close out phases of project management. This position works under the general supervision of the Deputy Director.

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily.

Directs operations of the Facilities Division, providing staff coaching, training, and professional development. Manages personnel actions, including hiring recommendations and final performance evaluations. Maintains succession plan and cultivates a positive work culture. Provides assistance, answer questions, advises and makes recommendations.

Sets divisional priorities and coordinates staffing expectations with the Facilities Crew Leader; reviews and provides final approval for division schedules and time-off requests.

Acts as the Technical Lead in evaluation of RFPs and bids, collaborating with Purchasing to ensure contracted services meet specified technical requirements. Leads pre-bid walkthroughs and pre-construction onboarding meetings to establish project, quality and safety expectations.

Serves as primary project manager for assigned facility renovations and Capital Improvement Program (CIP) projects; manages all phases from planning, design, bidding, and pre-construction through community education, construction, and close-out. Ensures effective communication throughout projects.

Monitors project progression to minimize change orders; authorizes payments and contract close-outs only after verifying that all "City Standard" requirements have been met, including all required permits have been approved and closed out.

Makes recommendations to the Director and assists with the development of the annual division budget; forecasts necessary funding for capital projects, operational needs, staff, and equipment. Monitors budget, contracts, and outside services. Identifies problem areas and recommends refinements; authorizes expenditures; projects anticipated revenues.

Leverages EAM software to analyze work order trends and asset data, driving a shift from reactive to proactive/predictive maintenance and informing "Repair vs. Buy" financial decisions.

Oversees the permit process for facility projects and ensures all work complies with contract standards, building codes, ADA, MiOSHA, NFPA, and environmental regulations. Coordinates state and local building inspections.

Manages Building Automation Systems (BAS) and Energy Management Systems (EMS) to track trends, optimize energy usage, and utilize a proactive maintenance model.

Assists with the design and manages the implementation of the Facilities Master Plan.

Responds to emergency situations outside business hours, as needed.

Other duties as assigned.

MINIMUM REQUIRED QUALIFICATIONS

Associates Degree in Construction Management, Facilities Management, Business Administration, Public Administration, or a closely related field; AND Five (5) years of experience in facilities management, building operations, maintenance, or construction project management; OR A minimum of three (3) years of progressive experience in construction project management. OR An equivalent combination of education and experience sufficient to provide the applicant with the knowledge, skills and ability to successfully perform the essential functions of the job will be considered.
Previous supervisory experience.
Intermediate proficiency with office computers and related applications.
Valid Michigan Driver's License with no more than 4 points currently on record.

PREFERRED QUALIFICATIONS

Facilities Management Professional Certification from the International Facilities Management Association

The physical and work environment characteristics described in this description are representative of those an…