Accounts Payable Analyst

Job Summary

To support our extraordinary teams who build great products and contribute to our growth, we’re looking to add an Accounts Payable Analyst located in Northfield, MN
. We are seeking a detail-oriented candidate to support our accounts payable and help to maintain accuracy, efficiency, and strong vendor relationships. The candidate is responsible for managing vendor invoices, processing payments, and ensuring accurate financial records.

This role would be supporting Accounts Payable Admin and a small portion of Facility Admin activities. The role works as a liaison between the Site Purchasing, Site Finance, Site Operation, GBS, and Suppliers along with a little front desk/receptionist responsibility.

7:30 am – 4:00 pm CST (Mon‑Fri)

• Single Point of Contact for routing all Accounts Payable blocks or holds to respective buyers for resolution, ensuring zero block daily.
• Manual receipt, approval, scanning, and sending of the inventory & service invoices from suppliers to GBS Accounts Payable team for processing & payment.
• Ensuring supplier invoice discrepancies are properly addressed & resolved before they are processed into the accounts payable sub‑ledger.
• Preparing supplier account statements, reconciling monthly with suppliers, and identifying any pricing, quantity, or quality discrepancies.
• Receiving account statements via mail & email from all inventory and service suppliers and reconciling them with company records.
• Collaborating with planning, engineering, production, finance, or GBS AP for discrepancies in invoices to resolve and process for booking and payment.
• Providing appropriate predefined general ledger accounts for service invoices for accurate accounting, processing, and payment.
• Monitoring AP Inbox daily and responding to vendor inquiries in a timely manner.
• Issuing credit and debit memos as needed & keeping the accounts payable approval matrix updated.
• Submitting Vendor Management Function (VMF) requests for new vendor accounts or changes in vendor information with all necessary documents.
• Submitting Exceptional Payment Approval (XPA) requests with necessary approval and documentation for urgent payments.
• Communicating with Buyers, GBS, suppliers, and on‑site teams regarding any invoice block or hold queries or any VMF/XPA requests.
• Greeting visitors at the front desk, sorting/distributing mail, announcing emails, helping in company event management, and other general front desk duties.
• Ordering staples and stationary, obtaining approvals, and submitting invoices to GBS AP.
• Co‑ordinating with charitable institutions for donations after obtaining internal approval and tracking donations in a specified spreadsheet.
• Co‑ordinating with GBS for maintaining and getting approval for the two‑way/service approval matrix for two‑way/service suppliers quarterly.

• Associate’s degree in accounting or related field (or equivalent experience).
• Good computer skills, proficiency in MS Office Outlook, Excel, Word, Power Point & experience working in an ERP environment.
• Excellent written and verbal communication skills and business correspondence skills.
• Collaboration with different on‑site and off‑site teams and the ability to solve any challenges.
• A team player, self‑starter with a positive attitude and strong work ethic.
• Strong attention to detail, organization, and the ability to handle multiple priorities simultaneously.

• Full range of medical, dental, and vision plans.
• Life Insurance.
• Short‑term and long‑term disability.
• Matching 401(k) contributions.
• Vacation and paid sick time.
• Tuition reimbursement.

Pay Range (Applicable to Minnesota): $47,100.00 USD – $64,800.00 USD Annual

Finance

No

Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We’re happy to provide reasonable accommodations to those with a disability for assistance in the application process.